Construction Project Coordinator

Position Overview

The Construction Project Coordinator supports construction operations across multiple projects by managing documentation, maintaining project systems, coordinating administrative processes, and ensuring projects stay organized from startup through closeout.

Who This Role Is For

• Thrives in highly organized environments
• Enjoys creating structure and consistency
• Takes pride in accuracy and follow-through
• Manages multiple projects and priorities simultaneously
• Understands the importance of documentation and compliance
• Communicates effectively with both field and office teams
• Wants to build a long-term career within construction operations

What This Role Is Not For

• Dislikes detailed documentation and administrative processes
• Struggles to manage multiple deadlines simultaneously
• Prefers highly repetitive work with little change
• Needs constant supervision to stay organized
• Views construction documentation as paperwork rather than a critical part of project execution

Responsibilities

• Project Documentation & Records Management
• Preparing, organizing, and maintaining project documentation
• Maintaining Procore and OneDrive project files according to company standards
• Tracking and maintaining executed contracts, purchase orders, change orders, and project records
• Maintaining project directories, contact information, and documentation systems
• Supporting project archiving and records retention processes
• Project Startup & Administrative Coordination
• Coordinating project startup activities and setup requirements
• Establishing project folders, templates, and administrative systems
• Supporting permit tracking and regulatory documentation
• Cooking job trailer setup and startup logistics
• Aiding project teams across multiple active projects
• Financial & Contract Administration
• Serving as a point of contact for invoice processing and documentation requirements
• Assisting with subcontractor documentation and compliance tracking
• Serving as a point of contact for Schedule of Values administration and invoice monitoring
• Cooking project documentation required for accounting and financial processes
• Project Closeout & Turnover
• Coordinating collection of warranties, manuals, as-builts, and turnover documents
• Serving as a point of contact for utility transfer coordination
• Aiding in final billing and subcontractor closeout activities
• Tracking final lien releases and project turnover requirements
• Technology & AI Matter Here
• This role relies heavily on systems, accuracy, and information management
• Should be comfortable working within: Procore, Sage 300 / Timberline, Microsoft Office Suite, OneDrive and cloud-based file management systems
• Values professionals who leverage technology and AI tools to improve efficiency, organization, communication, and project support

Qualifications

• Experience in construction project management
• Strong organizational skills
• Excellent attention to detail
• Ability to manage multiple tasks and priorities
• Proficiency in Microsoft Office Suite
• Knowledge of Procore, Sage 300 / Timberline, and OneDrive

Pay Range

$30.00 - $31.25 per hour

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