Construction Office Manager & Bookkeeper (QuickBooks Required)

The Books (Financials & Accounting)

• Manage financial records, AP/AR, and client billing using QuickBooks and JobTread.
• Process invoices, track purchase orders, and manage client draws and security deposits.
• Prepare weekly cash flow reports and print/organize check runs.
• Support payroll processing through ADP and strictly track vendor/subcontractor COIs.

The Team (Admin & HR)

• Set agendas and coordinate weekly team meetings to keep projects on track.
• Affiliate with recruiting, interview scheduling, and new-hire onboarding.
• Maintain employee handbooks, internal procedures, and performance review documentation.

The Brand (Marketing Support)

• Assist with website updates and social media coordination.
• Manage company branding inventory (apparel, decals, marketing materials) and support award submissions.

Requirements

• 3+ years of bookkeeping and office administration specifically within a Construction, Real Estate, or Property Management company.
• Strict proficiency in QuickBooks (Construction accounting experience is required).
• Familiarity with JobTread is a massive plus!
• You have excellent communication skills, high attention to detail, and handle confidential financials with total discretion.
• Associate’s degree or Certified Bookkeeper designation is preferred.

Benefits

• $25-$30/hour, plus Medical Insurance and Paid Time Off (PTO, Sick, Holidays).
• Modern Tech Stack: We use JobTread and QuickBooks. No more messy paper files.
• Great Culture: We are a close-knit team that relies heavily on referrals. We value respect, precision, and doing things right.