Construction Job File Coordinator

Job Description

The Construction Job File Coordinator is responsible for tasks related to customer calls, project monitoring, tracking, coordination, estimate creation, and project audit. General office duties, such as drafting correspondence, filing, and creating reports, are also included within their role.

Primary Roles and Responsibilities

• Project File Documentation
• Review and validate project file documentation.
• Monitor and ensure client requirements are followed.
• Create estimates based on scope of work and update as directed.
• Perform initial administrative setup.
• Perform project file backup.
• Project Coordination
• Issue POs based on project budget.
• Monitor project schedules.
• Monitor project budgets.
• Validate completed PO documentation.
• Project Communication and Reporting
• Maintain Work-in-Progress (WIP) report.
• Maintain internal and external communications.
• Maintain communication log.
• Prepare project reports.
• Project Close-Out
• Complete and review project file documentation for final upload.
• Manage collections activities.
• Perform project close-out.
• General Administration
• Track and maintain subcontractor documentation.
• Receive lead calls/job referrals and enter information on First Notice documentation.
• Perform excellent customer service.

Qualifications

Self-motivated, highly dependable, and excited about routinely exceeding expectations. Comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys supervising others, and is a serious multi-tasker.

Pay

A competitive pay rate is offered to all employees of a SERVPRO® Franchise.

Schedule

Hours and schedule vary based on franchise location and needs.

Benefits

Employees of a SERVPRO® Franchise are eligible for benefits that may include health insurance, retirement plans, and other perks depending on the individual franchise.