Construction Assistant Coordinator

About the role

The Construction Assistant Coordinator will be responsible for providing professional and administrative coordination of all facility construction projects. Performs non-routine administrative tasks related to the coordination of construction projects to ensure schedules and budgets are constantly maintained. Works in collaboration with Project Managers and Director with a professional attitude and image. Acts with confidence and a high level of confidentiality.

Responsibilities

• Obtain contracts and change orders from vendors (with PM/Director Assistance) when needed for services or goods related to a project.
• Perform contract review process through contract database or other designated procedure.
• Cook internal and external communication during the review process, submit for signatures to all appropriate parties and finalize executed contract.
• Process executed contracts, change orders, quotes and proposals in budget software for issuance of purchase orders as needed.
• Aid with cost and budget tracking.
• Review Purchase Order and invoice discrepancies.
• Works with Project Manager or vendor to resolve issues regarding any outstanding payments.
• Perform budget spend analysis and budget monitoring for each project.
• Submit to Director for review.
• Cook meetings with internal and external attendees.
• Prepare for project meetings, attend as needed, take meeting notes and distribute as necessary.
• Work collaboratively with Architects, Consultants, Medical Equipment Planners, Contractors, Subcontractors and Vendors in coordination with the projects.
• Maintain project requirements and project files in all aspects of the job.
• Maintain an up-to-date accurate, organized corporate filing system.
• Participate in special projects as needed and perform other support duties as needed.

Qualifications

• Licensure or other certifications: None specified
• Education: High School Diploma
• Experience: Minimum of one year (1) project experience to include Healthcare renovation and new construction preferred.