Construction Administrator

About the role

The Construction Administrator manages subcontractor's insurances, waivers, liens and collaborates with various departments to ensure compliance and facilitate vendor payments.

Responsibilities

• Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation)
• Manages the maintenance of insurance certificates in GC Pay and internal database
• Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management
• Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release)
• Manages the maintenance of Waivers in GC Pay and internal database
• Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers
• Facilitates resolution of the release of Mechanic liens with the Legal Department
• Manages filed Preliminary Notices from sub-contractor including the sub-tiers
• Manages the maintenance of Preliminary Notice from GC Pay and internal database
• Prioritizes and manages multiple projects simultaneously and follow through on issues
• Facilitate construction contracts with Project Coordinator and Project Managers with various trades
• Facilitates change orders with Project Coordinator and Project Managers
• Tracks and logs all contracts, change orders, business licenses, LNI compliance letters, insurance, etc to ensure all stay current
• Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.
• Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents
• Oversees and coordinates administrative functions of the corporate office ensuring its smooth and efficient operation
• Coverage of administrative tasks such as coordinating with Administrative staff in various ONNI offices to ensure most current standards are being followed
• Occasional travel may be required
• Performs other duties as required

Requirements

• 2+ years construction administration experience
• Experience in construction industry and with compliance, strongly preferred
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Excellent verbal, written and keyboard skills
• Attention to detail and excellent at multitasking in a fast-paced environment
• Detailed at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along with managing deadlines
• Must be able take initiative and a strong problem solver
• Aupbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups
• Diligent on follow up and project timetables

Qualifications

• Must have a valid driver's license and reliable transportation
• Ability to work flexible hours and occasional overtime
• Ability to lift up to 25 pounds

Skills

• Construction Administration
• Compliance Management
• Insurance Management
• Vendor Management
• Project Coordination
• Change Order Management
• Document Preparation
• Administrative Support

Benefits

• 3 weeks PTO
• Annual education allowance of up to $1,000
• Referral program
• Residential housing discount after 1 year of continuous employment
• Friends and family rates for our Hotel Properties throughout the company

Pay

$81,000 - $90,000 annually

Schedule

Full-time position

Company Information

Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.