Confidential Executive Coordinator

About the role

The Senior Vice Chancellor for the CUNY Office of Communications and Marketing (OCM) seeks a Confidential Executive Coordinator to provide high-level administrative and operational support. This role supports the Senior Vice Chancellor and Associate Vice Chancellor/Chief of Staff, handling confidential and time-sensitive assignments, overseeing office functions, and ensuring the smooth operation of the office.

Responsibilities

• Provide high-level administrative and strategic support to the Senior Vice Chancellor and the Associate Vice Chancellor/Chief of Staff.
• Manage complex and dynamic calendars, prioritizing meetings and engagements to align with executive goals and institutional initiatives.
• Aid the Senior Vice Chancellor in maintaining a weekly calendar of the deliverables and deadlines of OCM’s eight divisions by coordinating regular updates from team leaders.
• Serve as a key point of contact, facilitating communication between senior leadership, internal departments, and external stakeholders with professionalism and discretion.
• Prepare executive-level invitations, correspondence, reports, and briefings, ensuring clarity, accuracy, and alignment with leadership priorities.
• Cook up all aspects of travel, including detailed itineraries, logistics, and expense reconciliation.
• Organize high-level meetings and engagements, develop agendas, prepare materials, capture key takeaways, and ensure timely follow-ups.
• Oversee office operations, maintaining executive records, databases, and confidential files with precision and confidentiality.
• Support the execution of strategic initiatives and high-profile University events, including CUNY Arts, ensuring alignment with leadership objectives.
• Provide additional executive support to the Chancellor’s Office and other senior leadership as needed, adapting to shifting priorities in a fast-paced environment.
• Assist with other administrative functions as required.

Qualifications

• Minimum: Bachelor's degree required.
• Preferred: Ability to balance various responsibilities, prioritize and work accurately in a fast-paced environment, maintain confidentiality and professionalism, articulate, self-motivated, highly resourceful, well-organized, detail-oriented and flexible.
• Excellent customer service, interpersonal and communication skills (verbal and written) to interface with large and diverse internal and external contacts.
• Two years' experience working in a higher education setting.