Executive Coordinator

Responsibilities

• Provides research and analysis to prepare briefing materials for the Executive Suite.
• Manages multiple tasks with competing deadlines.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Responds to routine and non-routine inquiries regarding system operations, policies, and procedures.
• Forward situations and issues to the appropriate staff members for resolution.
• Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
• Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity.
• Understands the systems goals and priorities of the executive, in order to prioritize issues according to urgency.
• Provides oversight for five-year reviews that must be carried out for each senior leader within the School of Medicine (e.g. Department Chairs and Center/Program Directors).
• Affords assistance to the Secretary to the UNC Health Care Board of Directors with the planning and preparations for the HCS Board meetings.
• Plays a leadership role in building relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
• Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended message to internal and external stakeholders.
• May supervise subordinate clerical staff.
• Trains staffs on tasks and ensures they are trained for their specific roles.
• Captures and maintains a variety of records and files.
• Coordinates job rotation and cross-training.
• Helps team understand performance targets and goals.

Requirements

• Education Requirements: Bachelor's degree in an appropriate discipline or equivalent.
• Licensure/Certification Requirements: No licensure or certification required.
• Professional Experience Requirements: If Bachelor's degree: Three (3) years of experience in an administrative support role and/or projects-related role. If Associate's degree: Seven (7) years of experience in an administrative support role and/or projects-related role. If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.
• Knowledge/Skills/and Abilities Requirements: Advanced proficiency in Microsoft PowerPoint, Excel, and Word preferred.