Confidential Executive Associate

About the role

The Confidential Executive Associate supports the Vice Chancellor’s leadership team by coordinating priorities, streamlining workflows, and ensuring effective execution and follow-through on office-wide initiatives. This role also assesses, prioritizes, and escalates issues to the UHR leadership as appropriate, determining the proper course of action and facilitating timely resolution.

Responsibilities

• Provides direct support to the Vice Chancellor’s leadership team by coordinating priorities, streamlining workflows, and ensuring effective execution and follow-through on office-wide initiatives.
• Affords support to the Vice Chancellor’s leadership team by assessing, prioritizing, and escalating issues to the UHR leadership as appropriate, determining the proper course of action and facilitating timely resolution.
• Manages the Vice Chancellor’s calendar, coordinates meetings and events (virtual and in-person), and works across the Chancellery, union leadership, and service partners to support larger convenings.
• Oversees administrative operations, logistics, and execution for executive meetings, events, speeches, and appearances, including:
• Partners with internal and external stakeholders.
• Secures venues and manages event logistics.
• Prepares agendas, communications, and materials.
• Manages vendor relationships and payments.
• Promotes IT for event-related technology needs.
• Serves as a liaison for procurement activities for the Vice Chancellor’s Office, ensuring compliance with CUNY financial policies, including reconciliation of credit cards, invoices, and procurement processes.
• Supports the Vice Chancellor and UHR by maintaining office records and overseeing record retention for the Vice Chancellor’s Office.

Qualifications

• Minimum: Bachelor's Degree and six years' relevant experience required.
• Preferred: Strong technical proficiency, including the ability to manage, analyze, and prepare data for reports, and experience working with enterprise systems or databases, e.g. Workday.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities, coordinate complex activities, and meet deadlines with minimal supervision.
• Strong analytical, critical thinking, and problem-solving abilities with a high level of attention to detail and accuracy.
• Proactive, flexible, and service-oriented approach, with strong interpersonal skills and the ability to work effectively across a multi-stakeholder environment.
• Excellent written and verbal communication skills, including the ability to develop executive-level materials, facilitate meetings, and support presentations.
• Proven ability to support the operational, administrative, and strategic needs of a Vice Chancellor’s Office, including coordination of cross-functional initiatives and executive communications.