Executive Assistant

About the Role

NextDecade is seeking a highly motivated and strategic Executive Administrative Assistant to provide dedicated support to the Senior Vice President, Operations (LNG) and their team. This critical role requires a proactive, self-driven professional who thrives in a fast-paced, high-pressure environment and can seamlessly manage competing priorities with precision and discretion. The ideal candidate will act as a trusted partner to leadership—demonstrating strong judgment, exceptional communication skills, and the ability to anticipate needs, adapt quickly to change, and drive results. This individual must be a collaborative team player with a leadership mindset, capable of working independently while supporting cross-functional initiatives.

Responsibilities

• Provide high-level administrative support to the SVP of Operations and leadership team, including complex calendar management, prioritization of critical meetings, and coordination of domestic and international travel.
• Function as a gatekeeper and liaison by managing, screening, and prioritizing communications; ensure timely, professional responses and alignment with executive priorities.
• Plan and execute executive meetings, prepare agendas and presentations, capture key discussions, and drive follow-up actions to completion.
• Prepare, review, and refine reports, presentations, and technical documents with a high level of accuracy, professionalism, and attention to detail.
• Maintain highly sensitive and confidential information with discretion, ensuring secure and organized recordkeeping systems.
• Manage complex travel arrangements, including international logistics, visas, accommodations, and detailed itineraries aligned with business objectives.
• Process expense reports and monitor spending in compliance with company policies using tools such as Concur.
• Support special projects and operational initiatives, helping drive efficiency and alignment across teams within the LNG operations function.
• Build strong working relationships with internal teams, executives, investors, and external partners; represent the office of the SVP with professionalism and responsiveness.
• Assist in coordinating key events, leadership meetings, and operational reviews.

Requirements

• 1–3 years of Administrative Assistant experience preferred; experience supporting senior leadership or executives is highly valued.
• Exceptional organizational, prioritization, and time-management skills in a fast-paced environment.
• Strong verbal and written communication with the ability to interact confidently across all levels.
• Proven ability to manage high-pressure situations with professionalism and composure.
• Highly adaptable with a willingness to embrace constant change and shifting priorities.
• Demonstrated initiative, accountability, and a leadership-oriented mindset.
• Strong attention to detail and problem-solving capabilities.
• High level of discretion and integrity when managing confidential matters.
• Proficiency in Microsoft Office Suite and expense management systems such as Concur.

Preferred Qualifications

• In-depth knowledge and experience with SAP.
• Experience in the oil and gas, petrochemical, or similar process industry.
• Bilingual in Spanish and English.

Work Environment

This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, and filing cabinets. This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift.

• Ability to lift up to 20 lbs. as required to lift files, boxes, and office equipment.
• Ability to lift files, open filing cabinets, and perform bending, standing on a stool, or climbing as necessary.
• While performing the duties of this role, the incumbent may be required to talk or hear.
• The incumbent is required to stand, walk, use hands to handle or feel, and reach with hands and arms.
• Ability to move throughout all areas of each office/site location and facilities.
• Able to wear all necessary PPE equipment to perform job functions.

Company Values

• Safety – We make safety a priority. Everything we do relies on the safety of our people and the communities around us.
• Integrity – We do the right thing, and are open, ethical, and fair. We hold ourselves to the highest standards in all that we do.
• Honesty – We value truth and honesty in ourselves and others. We honor our commitments and take responsibility for our actions.
• Respect – We listen and respect people, the environment, and the communities in which we live and work.
• Transparency – Transparency builds trust. We promote open communication with our people, our customers, and all our stakeholders.
• Diversity – We value diversity of people and thought. It takes people with different strengths, ideas, and cultural backgrounds to make our company succeed.