Executive Assistant

Work Mode: Onsite, four days per week – Kohler, WI

About the role

The Executive Administrative Assistant provides high-level, proactive support to the Chief Digital Officer (CDO). This role is critical to enabling functional excellence across Kohler’s Information Technology (IT) and Global Shared Services (GSS) functions. Acting as a trusted partner to the CDO, the Executive Administrative Assistant supports enterprise priorities, anticipates needs, and ensures effective execution in a complex, fast-paced environment. This position requires a high degree of professionalism, judgment, discretion, and alignment with Kohler’s values of stewardship, collaboration, and gracious living—supporting leaders so they can focus on delivering long-term value for associates, customers, and communities.

Responsibilities

• Executive Partnership & Administrative Excellence
  • Serve as a strategic administrative partner to the CDO, managing a highly complex calendar, travel, and meeting schedule across global time zones and operational priorities.
  • Anticipate executive needs and proactively resolve conflicts to ensure the CDO’s time is aligned with enterprise and operational objectives.
  • Maintain the highest level of confidentiality and professionalism in handling sensitive business and people-related information.
• Communication, Coordination & Relationship Management
  • Act as a key liaison between the CDO and senior leaders across IT, GSS, and KLT peers.
  • Prepare, edit, and format executive-level communications, presentations, and briefing materials reflective of Kohler’s leadership standards.
  • Foster strong, collaborative working relationships (especially with other executive administrative assistants), enabling clear communication and alignment across a matrixed organization.
  • Lead and mentor the other Digital and GSS administrative assistants towards areas of continuous improvement.
• Meeting, Forum & Event Management
  • Coordinate and support leadership meetings, operational reviews, executive forums, offsites, and board-related activities.
  • Develop agendas, compile materials, capture minutes, track actions, and follow up to ensure accountability and execution.
  • Support enterprise and functional leadership rhythms that promote operational excellence and disciplined execution.
• Business & Functional Support
  • Assist with budget tracking, expense management, and administrative approvals in alignment with Kohler policies and financial stewardship.
  • Support onboarding and integration of senior leaders and key hires within the IT and GSS organizations.
  • Identify opportunities to streamline administrative processes and enhance effectiveness, applying a continuous improvement mindset.
• Initiative & Project Support
  • Provide coordination and administrative support for key IT and GSS initiatives sponsored by the CDO.
  • Track milestones, deliverables, and timelines, supporting visibility and follow-through on strategic priorities.
  • Compile data, reports, and summaries to support decision-making and operational reviews.
  • Create executive caliber PowerPoint presentations.

Requirements

• Required Qualifications
  • 5+ years of experience supporting C-suite or senior leaders in an executive administrative role, preferably within IT, Global Shared Services or a related environment.
  • Demonstrated ability to manage competing priorities in a complex, fast-paced organization with confidence and agility.
  • Outstanding organizational, communication, and interpersonal skills.
  • Advanced proficiency in Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel).
  • Proven ability to handle highly confidential information with sound judgment and discretion.
• Preferred Qualifications
  • Experience supporting a Chief Digital Officer or Chief Information Officer or senior technology executive.
  • Familiarity with global supply chain, manufacturing, or operations environments.
  • Strong executive presentation and material-preparation skills.
  • Experience working in a matrixed, enterprise-level organization.

Skills

• Stewardship & Accountability – Acts with ownership, integrity, and responsibility in all interactions and decisions.
• Collaboration & Relationship Building – Builds strong, trusted partnerships across teams, functions, and levels of the organization.
• Operational Discipline – Brings structure, organization, and follow-through in support of operational excellence.
• Continuous Improvement Mindset – Looks for better ways to work, simplify processes, and improve effectiveness.
• Executive Presence & Professionalism – Communicates with confidence, clarity, and respect, reflecting Kohler’s leadership standards.
• Adaptability & Resilience – Thrives in a dynamic environment and adapts to changing priorities with poise.

Working Conditions

• Primarily office-based with potential for hybrid flexibility based on business needs.
• Occasional extended hours to support executive responsibilities and global operations.
• Limited travel may be required for leadership meetings or offsites.

Pay

The salary range for this position is $65,500 - $98,300. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location.

Benefits

• Day 1 benefits with no waiting period.
• Competitive total rewards package to support health and wellbeing.
• Access to career growth and development opportunities.
• Diverse and inclusive workplace.
• Strong culture of innovation.