Executive Assistant

U.S. citizenship is required due to the nature of work performed within our facilities.

About the Role

At General Dynamics Mission Systems, we invent the technologies, products and services that help our nation’s heroes keep our nation safe. The work is so advanced, our teams regularly redefine innovation and excellence for the world. As an Executive Assistant, you will provide a full range of executive administrative (EA) support to the Vice President for GMDS’ Growth and the Vice President Chief Financial Officer.

Responsibilities

• Manage the Vice Presidents’ calendars, meetings, travel schedules, and associated arrangements, expense and time reporting, and other responsibilities so they can focus on successfully running a business enterprise.
• Organize and manage senior staff meetings, business meetings, strategy sessions, and special assignments as needed.
• Collaborate to improve processes and procedures.
• Keep executives informed of upcoming commitments and responsibilities.
• Communicate professionally and effectively with staff and customers.
• Compose correspondence, capture meeting notes and action items, monitor external/internal communications, and address communications in an expeditious manner, bringing critical issues to the executive’s attention.
• Discretely accept and screen calls, connect callers with appropriate staff, and follow up as needed.
• Draft, proofread, and finalize high-level written correspondence that is consistently error-free.
• Enter, format, and proofread inputs into SharePoint, Excel Spreadsheets, PowerPoint, and Word documents.
• Foster an environment of trust and teamwork, building collaborative relationships, internally and externally.
• Greet internal and external customers, handle inquiries, and refer more complex inquiries to appropriate offices.
• Handle sensitive and confidential information in an appropriate manner without exception.
• Manage frequently changing schedules and appointments as well as coordination of projects and tasks.
• Obtain data from various sources, analyze data and information, and prepare reports as needed.
• Organize local, domestic, and international travel arrangements, maintaining awareness of any security processes for international travel.
• Prepare expense reports for travel reimbursements to ensure timely filing.
• Prepare meeting agendas and compile materials for use in meetings, discussions, and presentations.
• Schedule and ensure full support for meetings, coordinate video teleconferences, conference calls, and company-wide meetings, including reserving rooms, preparing for the event, coordinating with on-site facilities and information technology experts, and facilitating events as needed.
• Update and maintain organizational charts, electronic and manual records, and confidential files.
• Work on multiple projects in a fast-paced environment dealing with confidential/sensitive information.
• Assist with support for other administrative personnel and perform other executive administrative functions as required.
• Serve as a mentor to the administrators in their organization and assist with level loading the work across the organization, providing assistance in their career development as well as success within their roles.
• Prioritize and coordinate the Vice President's calendar and meeting schedules in Microsoft Outlook, including internal and external meetings with clients and staff.

Flexibility to work overtime and/or outside of normal business hours is required. Demonstrate maturity, high initiative, trustworthiness, timeliness, precision, and confidentiality at all times.

Requirements

• Bachelor’s degree and a minimum of 3 years administrative, business, and/or technical support experience, or a minimum 10 years of Administrative Assistant experience with at least 2 years supporting at the senior level management.
• Bachelor’s degree in management or business and 10 years relevant experience is preferred.

Skills

• Effectively and efficiently work within time constraints and adjust to changing circumstances.
• Current information technology skills and experience.
• Self-starter who can work independently.
• Work effectively with a geographically dispersed team.
• Work independently and as a team in a complex and dynamic office environment.
• Develop procedures to ensure consistent work performance.
• Apply a high level of discretion when dealing with sensitive information/situations.
• Comprehensive understanding of the job and the company.
• Cultivate customer and staff confidence at a senior level.
• Excellent organization and time management skills, attention to detail, and ability to multi-task high priorities.
• Proficient with Microsoft Office, including SharePoint, Outlook, Word, Excel, and PowerPoint.
• Strong writing and editing skills, vocabulary, and grammar.
• Attention to detail and a penchant for producing error-free work.
• Professional presence through high-level written and oral communications.
• Interpersonal skills and a professional demeanor in interacting with a wide variety of people.
• Ability to correct course, sometimes at the last minute, to improve outcomes.
• Ability to provide and receive constructive guidance and feedback.
• Ability to travel as needed.

Pay

Target salary range: USD $50.84/Hr. - USD $54.53/Hr. This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary.

About the Company

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded.