Conference and Events Planner II

Duties & Responsibilities

• Manage and execute the logistics and agreements for each event, which include but are not limited to: catering and beverage, facilities, custodial, rentals, décor, entertainment, permits, A/V, and photography services.
• Attend all events to facilitate/manage successful operations, serving as the point-person for impromptu troubleshooting during the event.
• Work closely with Brand Communications and Alumni Engagement colleagues to design event advertising, draft scripts and talking points, and create event programs and invitations.
• Affiliate with the Dean’s Office in developing new projects and events.
• Ensure adequate staffing for events, working with staff volunteers to present polished events.
• Ensure all events are in compliance with any applicable UA/COM policies.

Knowledge, Skills & Abilities

• Ability to keep current with new technology and communication outlets.
• Skills in utilizing Microsoft Office Suite programs/applications such as: Word, Excel, PowerPoint.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• FLSA
• Non-Exempt
• Full Time/Part Time
• Full Time
• Number of Hours Worked per Week 40
• Job FTE 1.0
• Work Calendar Fiscal
• Job Category University Operations
• Benefits Eligible Yes - Full Benefits
• Compensation Type hourly rate
• Grade 7
• Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture.
• Career Stream and Level PC2
• Job Family Conference & Events
• Job Function University Operations
• Type of criminal background check required: Name-based criminal background check (non-security sensitive)
• Number of Vacancies 1
• Target Hire Date Expected End Date
• Contact Information for Candidates Gerry Flores, gflores007@arizona.edu

Notice of Availability of the Annual Security and Fire Safety Report

The University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses, disclosing information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.