Conference Event Planner

Job Description

We are seeking a Conference Event Planner to lead the planning and execution of meetings, conferences, and special events supporting the Veterans Health Administration. This role is ideal for a professional with expertise in event planning, project management, and stakeholder coordination. The successful candidate will oversee all aspects of event logistics, including scheduling, venue coordination, vendor management, budgeting, communications, and on-site execution, ensuring seamless delivery and an exceptional attendee experience.

Primary Responsibilities

• Manage events, workshops, and summits associated with the Strategic Sprints that are located at VA facilities.
• Cook up logistics, registration virtual and in-person setups, content development, breakout sessions, agendas, and participant engagement activities.
• Provide Post-event evaluations and recommendations for
• Provide Logistics Coordination plans and Vendor Management documentation
• Create conference registration materials
• Provide coordination of all items for conference with VA team and advisory group, covering all activities within pre-planning, planning, execution, and post-conference phases.
• Provide coordination of onsite logistics and travel
• Aassist the technology support team and coordination with VA OIT, as needed, for utilization of the conference application.

Minimum Qualifications

• Bachelor’s degree
• A minimum of 6 years of experience planning conferences
• Prior experience managing federal government events, both face to face and virtual
• Certified Meeting Planner (CMP) certification required, Certified Government Meeting Planner (CGMP) preferred, (in lieu of CMP)

Eligibility

• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
• Must be able to obtain and maintain the required federal public trust clearance for this role.

Compensation

Salary for this position is determined by various factors, including but not limited to, location, the candidate’s particular combination of knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The proposed salary range for this position is outlined below.

Salary range: $60,000 - $80,000

Benefits

Blue Water Thinking offers a comprehensive benefits package including health insurance (medical, dental, and vision), paid time off, federal holidays, and a matching 401(k) plan.

Reasonable Accommodation for Applicants

Blue Water Thinking is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require a reasonable accommodation to search for a position, complete an application, or participate in the interview process, please contact Resource Management at resourcemanagement@bw-thinking.com. Requests for accommodation will be handled promptly and confidentially in accordance with applicable law.

Our Commitment to Equal Employment Opportunity

Blue Water Thinking is an Equal Opportunity Employer. We recruit, hire, train, and promote qualified individuals without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Applying for this Job

To apply, candidates must submit a resume in word document format and must include dates in each section (experience, education, certifications...).

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