Conference Planner

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world through expert analysis and bold ideas, delivering actionable, objective insights to help enterprise leaders succeed with their mission-critical priorities.

About the role

As a Conference Planner on the Gartner C-Level Communities Logistics team, you will plan and deliver world-class C-Level events across North America, focusing on team collaboration to create exceptional customer experiences for attendees, sponsors, and associates. You will execute in-person and virtual programs by managing details such as venue selection, budget, virtual platform management, onsite execution, project management, registration, and customer experience.

Responsibilities

• Communicate and collaborate across event teams to ensure seamless delivery of world-class events.
• Plan and execute Inner Circle Dinners and support Executive Summits.
• Contribute to a cross-functional team responsible for creating deliberate, personalized, and engaging registration journeys.
• Understand Registration and Peer-to-Peer meetings technology to deliver these elements onsite with team assistance.
• Partner with the Venue Sourcing team to review and approve Inner Circle Dinner venue proposals.
• Act as a trusted partner by providing feedback, communicating challenges and opportunities, innovating to scale, and maintaining strong stakeholder relationships.
• Contribute ideas for event innovations and process improvements to enhance the C-level Communities product and brand.
• Manage financial aspects: supplier set-up and payments, accurate event budget forecasts, strategic spending decisions, escalations for approvals, and vendor negotiations.
• Serve as Tech Lead for virtual event delivery.
• Collaborate with peers to improve processes for efficiency and scalability.
• Identify gaps in process, communication, partnerships, and deliverables to drive continuous improvement.
• Support Gartner Destinations Conferences as needed.
• Assist with special projects as required.

Requirements

• Bachelor’s degree with a focus on events and/or marketing preferred.
• 3+ years of event experience in a corporate or business environment.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Knowledge of hotel/restaurant meeting planning, including service expectations.
• Experience with virtual event platforms (Webex, Microsoft Teams) including host roles, screen sharing, breakouts, and troubleshooting.
• Highly organized with strong attention to detail.
• Ability to multitask, manage multiple deadlines, and maintain composure in a fast-paced environment.
• Strategic, client-focused mindset with excellent customer service skills.
• Solution-oriented with a high sense of urgency.
• Ability to work both independently and as part of a team.
• Travel 8-12 times per year (up to 3-5 days per trip).

Preferred Qualifications

• Proven budget and financial management skills.
• Project management experience.
• Understanding of event logistics and technical production.
• Appreciation and experience with event technology.
• Experience with database management and reporting.
• Strong written and verbal communication skills.
• Vendor management experience.
• Proven success in a collaborative environment.
• Ability to build and maintain professional relationships.
• Innovative mindset with a track record of bringing new ideas to improve events.
• Ability to execute on briefs and present ideas effectively.

Benefits

• Market-leading benefit programs including generous PTO.
• 401k match up to $7,200 per year.
• Opportunity to purchase company stock at a discount.
• Annual bonus plan based on company and individual performance, or role-based uncapped sales incentive plan.
• Hybrid work environment with flexibility to work virtually when productive.

Pay

A reasonable estimate of the base salary range for this role is $50,000 – $74,000 USD. Actual salaries may vary based on factors including education, training, experience, professional achievement, business need, and location.