Sr. Events Planner II (Hybrid)

The American Medical Association (AMA) is the nation's largest professional association of physicians and a non-profit organization. We are dedicated to improving the health of the nation through meaningful change in healthcare and community engagement. Joining the AMA means being part of a dynamic, inclusive environment where your contributions can make a significant impact.

About the role

We are seeking a Sr. Events Planner II (Hybrid) for our Corporate Services team based in Chicago, IL. This role requires 3 days a week in the office and involves managing and supervising AMA-sponsored meetings and providing support for internal and external events.

Responsibilities

• Coordinate and manage exhibit booth requirements
• Manage internal and external meetings and events in-person, virtually, and hybrid
• Develop timelines and advise on resource availability for current and incoming projects
• Oversee and implement safety, security, and emergency protocols for assigned meetings
• Select sites, negotiate rates, and execute contracts
• Serve as a liaison between the Group and internal stakeholders including finance and legal
• Build and maintain relationships with hotels and vendor suppliers
• Track the budget and guide the BU on budget development
• Reconcile pre/post-show reports and post-event billing, ensuring timely payments
• Avoid chargebacks and provide financial reporting related to event platforms
• Assess repeat meetings and recommend innovative meeting approaches
• Create event pages using CVENT Event Management
• Monitor and generate reports for CVENT Event Management
• Provide online and onsite registration support for events, including processing registrations and payments

Requirements

• Associate’s degree required, bachelor’s degree preferred
• Minimum 5+ years' experience in meeting-related field: registration, and planning required
• Certified meeting planner (CMP) preferred
• CVENT certification preferred
• Excellent time management skills – works well under pressure, able to respond quickly and calmly to last-minute changes
• Strong interpersonal and communication skills both verbal and written to interact with staff at all levels with mutual respect; demonstrated ability to handle complaints and problems in a congenial, efficient, service-oriented manner
• Strong planning and organization skills to meet deadlines and handle different stages of multiple meetings simultaneously
• Excellent computer skills and proficiency with Microsoft Office, Windows 10, Teams, and Zoom, and some experience in registration and meetings management related software packages
• Experience managing budget required
• Familiarity with vendor management and rate negotiations
• Familiarity with nonprofit sectors and health care industry preferred
• Some travel required
• Some evening and weekend work required

Benefits

The American Medical Association offers competitive compensation and benefits. The salary range for this position is $61,800-$82,025. Employees are eligible to participate in an incentive plan. For more information on our benefits, please visit here.

The American Medical Association is an equal opportunity employer committed to diversity in our workforce. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status, or disability status.