Event Planner

Core Responsibilities

• Delivers conference and event planning services of medium complexity and/or provides support for assigned sections of a larger, more complex initiative.
• Captures and coordinates a variety of assigned and unassigned tasks to plan, schedule, coordinate, and manage meeting and event logistics.
• Assists decision makers in planning and troubleshooting pre-event, day-of event, and post-event logistics.
• Tracks event budget and discusses with event sponsors and managers as budgetary concerns arise.
• Supports presenters through on-site and virtual support.
• Tracks and communicates post-event reporting and follow-up activities to appropriate parties.
• Gathers pre- and post-event data for analysis.
• Helps inform future business decisions using data reports, anecdotes, and industry best practices as appropriate.
• Delivers clear, timely, and accurate communications.
• Seeks to align event planning activities with business objectives and/or marketing plans.
• Fosters effective communication and partnership with external partners.
• Liaises between internal and external partners as needed.
• Ensures Vanguard protocol is followed throughout any administrative or logistical activities.
• Surfaces issues to appropriate parties proactively.
• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of two years related work experience.
• Undergraduate degree or equivalent combination of training and experience.

About Vanguard

Vanguard is committed to the long-term financial wellbeing of its clients. It leads through innovative products and services that enhance clients' lives. The company fosters continuous skill development and a collaborative culture to support both client outcomes and employee enrichment. Vanguard operates under a hybrid working model, balancing flexibility with in-person interactions to ensure a positive work-life balance and professional growth.