Compliance Specialist - Wine & Spirits

Licensing, Registrations & Regulatory Compliance

• Manage federal and state wholesale licensing processes, including renewals, amendments, ownership updates, and related regulatory filings
• Prepare, submit, track, and maintain all applicable state and federal permits, licenses, brand registrations, and renewals
• Prepare and submit TTB COLAs and maintain tracking for pending and approved submissions
• Conduct label review and approval support to ensure compliance with applicable federal and state requirements
• Cook up NABCA CSC setup and maintenance where applicable
• Communicate and follow up with regulatory agencies regarding deficiencies, approvals, and compliance matters
• Maintain accurate compliance records, supporting documentation, and workflow tracking across all assigned markets and brands

Reporting, Systems & Workflow Management

• Manage monthly and periodic state reporting and filing administration
• Maintain ShipCompliant records and related compliance systems accurately and timely
• Maintain workflow organization, operational visibility, and deadline management across assigned workstreams
• Utilize Monday.com (or current company PM systems) for project tracking, prioritization, and workflow management
• Develop and maintain SOPs and recurring compliance process documentation
• Support departmental process improvement and operational efficiency initiatives

Operational Ownership & Cross-Functional Collaboration

• Demonstrate strong prioritization, responsiveness, accountability, and follow-through across multiple concurrent projects and deadlines
• Provide notary support for internal business documentation and compliance-related matters as needed
• Proactively communicate status updates, blockers, delays, risks, and outstanding items
• Research and resolve routine compliance matters independently before escalating
• Collaborate cross-functionally with Sales, Operations, Logistics, Finance, Marketing, and external regulatory agencies as needed
• Demonstrate sound judgment, critical thinking, and consistent operational execution

Profile

• Minimum 3-5+ years of alcohol beverage compliance experience strongly preferred
• Strong working knowledge of wine and spirits regulatory compliance requirements
• Experience with state licensing, registrations, TTB COLAs, ShipCompliant, and regulatory reporting
• Ability to obtain and maintain a New York Notary Public commission within 90 days of hire is required based on operational business needs
• Proven ability to independently manage multiple priorities and deadlines in a fast-paced operational environment
• Demonstrated ability to accurately interpret requests and execute with minimal oversight
• Strong organizational, analytical, and critical thinking skills
• Excellent written and verbal communication skills
• Strong attention to detail, accountability, and follow-through
• Experience utilizing workflow/project management systems preferred (Monday.com or similar)
• Proficiency in Microsoft Office Suite and compliance management systems