Compliance Specialist I

About the role

As the Technical Services Compliance Specialist reporting to the Technical Services Manager, you will lead compliance initiatives, serve as a resource for internal and external teams, and provide backup for OTC stability study management.

Responsibilities

• Lead weekly Compliance Topics Forum to research, assess, and facilitate resolution of compliance activities (e.g., Risk Assessments, Notifications).
• Serve as a compliance resource for the TS Audit Team (e.g., Lab, API MFR, RSPO, OTC Stability Chamber).
• Maintain relationships with internal (RA/Safety) and external pan-regional compliance resources (consultants, etc.).
• Provide backup for the preparation and management of OTC stability study samples, testing, and reporting.
• Manage systems for compliance activities, including coordinating pan-regional GMP registration and site licensing with regulatory agencies, managing GMP license renewal calendars, and facilitating compliance-related invoicing across legal entities.
• Support the Quality Management Team by researching GMP registration pathways for business expansion and product acquisitions, and gathering GMP evidence from third-party manufacturers or testing facilities.
• Respond agilely to compliance issues, such as critical product troubles or urgent regulatory agency directives.
• Maintain subject-matter expertise in compliance-related activities by monitoring compliance forums, publications, and notification websites, attending trade industry meetings, and obtaining necessary training.
• Curate the agenda for the Compliance Topics of Interest forum and act as the Quality Management liaison to the QM/RA forum for discussing cross-functional issues.
• Develop stability protocols, place and pull stability samples from storage, and provide samples for analytical testing.

Requirements

• Bachelor’s degree in Chemistry, Microbiology, or related disciplines.
• 3+ years of general industry experience.
• 1+ years of related compliance experience (e.g., participating in audits, managing compliance systems).
• Excellent organizational skills and attention to detail.
• Basic compliance knowledge and adeptness in researching and comprehending compliance-related resources.
• Basic SAP and PLM knowledge preferred.

Benefits

• Healthcare, 401(k) with company match, and other benefits available on the first day of employment.
• 36 total days off (combining vacation, holidays, and sick leave).

Pay

Salary range of $60,000 – $75,000.

About Kao

Kao is a global company listed among the world’s most ethical companies for the last 19 years. Our brand portfolio spans Consumer Care (John Frieda, Bondi Sands, Bioré, Jergens, Curél), Professional Hair (Goldwell, Oribe, KMS Hair, Kerasilk), and Molton Brown. Guided by our corporate philosophy, the Kao Way, we act with integrity, drive innovation, and treat each other with trust and respect. We foster an entrepreneurial environment where passionate and innovative teams collaborate in a friendly, inclusive workplace that prioritizes employee well-being, learning, and development. Your voice matters here—we value entrepreneurial thinking and innovation.