Compliance Specialist I

Summary

Owen Oil Tools is seeking a detail-oriented Compliance Specialist to manage, maintain, and audit regulatory compliance records and processes across the organization.

Duties & Responsibilities

• Maintain and organize compliance records, permits, licenses, certifications, and regulatory documentation.
• Conduct routine audits of compliance records and processes to ensure adherence to company policies and applicable regulations.
• Manage and monitor compliance activities related to:
• ATF regulations and licensing requirements.
• Bureau of Industry and Security (BIS) export compliance requirements.
• Department of Transportation (DOT) hazardous materials and transportation regulations.
• Prepare documentation and records for internal customers and regulatory audits.
• Track regulatory deadlines, permit renewals, reporting requirements, and employee certifications.
• Investigate compliance discrepancies and coordinate corrective actions with affected departments.
• Affiliate with maintaining export control records and screening documentation.
• Support hazardous materials shipping compliance, including record retention and documentation reviews.
• Ensure regulatory records are complete, accurate, and readily available for inspection.
• Monitor regulatory changes and communicate impacts to management and affected departments.
• Develop and maintain compliance procedures, work instructions, and recordkeeping systems.
• Support employee training programs related to regulatory compliance requirements.
• Generate compliance reports and metrics for management review.
• Collaborate with Quality, Operations, Engineering, Supply Chain, and Shipping departments to maintain compliance objectives.
• Participate in continuous improvement initiatives to enhance compliance processes and reduce risk.

Qualifications

• High school diploma or equivalent required.
• Associate's degree or bachelor's degree in Business, Compliance, Quality, Manufacturing, Logistics, or a related field preferred.
• 2+ years of experience in a compliance, regulatory, quality, logistics, or manufacturing environment.
• Experience maintaining regulatory records and supporting audits.
• Experience with ATF regulatory requirements preferred.
• Experience with BIS export administration regulations and export compliance programs preferred.
• Experience with DOT hazardous materials transportation regulations preferred.
• Experience with ERP, quality management, or document management systems.
• Compliance, quality, or regulatory certifications are a plus.

Knowledge, Skills & Attributes

• Strong knowledge of document control and recordkeeping practices.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Excellent organizational skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and auditing skills.
• Ability to interpret and apply regulatory requirements.
• Ability to maintain confidentiality of sensitive compliance information.
• Strong problem-solving and root-cause analysis capabilities.
• Effective collaboration and cross-functional communication skills.
• Ability to work independently with limited supervision.
• High level of integrity and commitment to regulatory compliance.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee may be asked to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee must be able to conduct periodic witnessed inspections, cycle counts, and audits in explosives magazines and other explosives buildings/departments.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Most job duties are performed in an office environment with many hours of work on a computer.
• When required to access explosives magazines or manufacturing areas of the plant, exposure to heat, cold, rain, dust (non-explosive), and explosive dust and fumes may be expected.
• PPE will be provided as needed.