Community Events Coordinator

About the role

Develop and facilitate a comprehensive special events program to generate qualified referrals for key IOA programs including Support @ Home, Companioa, and Education events.

Responsibilities

• Maintain a thorough knowledge of key IOA programs including Support @ Home and Companioa service offerings, and demonstrate consistent messaging through social media and community presentations.
• Collaborate with marketing and program leaders to execute the annual marketing plan and budget for events, and allocate spending for reimbursement in a timely manner.
• Promote monthly marketing calendar through social media, community outreach and events; provide input on strategic plan, promotional items and written resources resulting in an organizational toolkit.
• Collaborate with Support @ Home and Companioa program leaders to develop event marketing materials and maintain adequate supply of promotional items for appearances at conferences and community events.
• Plan, facilitate and support referral source relationships via virtual meetings to inform organizations of Support @ Home and Companioa services, onsite networking events and VIP tours of the Enrichment Center; collaborate with other team members as needed.
• Organize, promote, and facilitate bi-monthly community events at the Enrichment Center to include dementia-specific caregiver education, professional lectures, pop-up tables at the Presidio, client/family appreciation and other opportunities that bring people to the Enrichment Center.
• Identify areas of opportunity for technology events to engage new participants and position IOA as a tech leader in the aging space.
• Identify areas of opportunity for CalAIM Enhanced Care Management development through community-facing events; work in conjunction with HR to identify events for caregiver recruitment.
• Organize IOA’s participation in outside events including local conferences, memberships, and fundraisers to increase IOA’s visibility and brand awareness in the community.
• Plan donor engagement events with the Philanthropy Department to engage and attract new donors.
• Collaborate with Marketing and Philanthropy Departments to plan and execute IOA’s annual fundraising gala event.
• Track and analyze event activities to determine ROI including qualified leads added to the pipeline and new referral source relationships.
• Send, track, and follow up on mailings for key IOA events.
• Obtain quotes from sites and vendors related to event planning.
• Help identify speakers for training events.
• Manage invoice and billing as it relates to event expenses, including promotions.

Requirements

• Bachelor’s Degree a plus but not required.
• Four (4) years’ experience in events planning or related field.
• Demonstrate knowledge of care for elderly adults and adults with disabilities.
• Excellent planning, organization, and presentation skills.
• Able to effectively communicate with speakers, attendees and event stakeholders.
• Strong customer service skills with the ability to work well on a team.
• Able to work weekends and evenings as needed.
• Driver's license required, having a car is preferable.
• Computer proficiency in MS Word, Excel, and Outlook; familiarity with Wordpress; ability to use a CRM.

Skills

• Excellent planning, organization, and presentation skills.
• Able to effectively communicate with speakers, attendees and event stakeholders.
• Strong customer service skills with the ability to work well on a team.
• Able to work weekends and evenings as needed.
• Driver's license required, having a car is preferable.
• Computer proficiency in MS Word, Excel, and Outlook; familiarity with Wordpress; ability to use a CRM.

Benefits

Compensation Range: $84,000 - $93,000/Annual

This amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factors.

Institute on Aging reserves the right to revise job descriptions or work hours as required.

Institute on Aging is an Equal Opportunity Employer.

We encourage you to learn more about IOA by visiting us here.

Institute on Aging is an Equal Opportunity Employer.

Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.