Events & Community Operations Coordinator

Responsibilities

• Cook up logistics for workshops, classes, speakers, concerts, and special events
• Communicate with presenters, facilitators, and guest speakers
• Manage event registration and attendee communications
• Aid with event setup and onsite operations
• Help ensure a positive experience for presenters and participants
• Cook up event details and communications with partner organizations, including Hale Akua Garden Farm and related Maui programs when applicable

Community & Administrative Support

• Respond to participant inquiries by phone and email
• Maintain registration databases and participant records
• Track event attendance, registrations, and payments
• Aid with registration, payment, and reporting processes with bookkeeping and administrative support personnel
• Aid with scheduling and calendar management
• Prepare meeting notes and action items
• Aid in maintaining organized digital files and systems

Marketing & Outreach Support

• Aid with email campaigns and newsletters
• Update website event listings
• Aid with social media posts and event promotion
• Aid in increasing attendance and community engagement
• Aid in outreach to presenters, partners, and community organizations

Qualifications

• Excellent written and verbal communication skills
• Strong organizational and project management abilities
• Ability to manage multiple projects and deadlines
• Strong attention to detail
• Ability to work independently and as part of a team
• Comfortable learning new software and systems

Preferred Experience

• Event coordination
• Administrative support
• Community engagement
• Customer service
• Marketing or social media management

Personal Qualities

• Warm, professional, and dependable
• Self-motivated and resourceful
• Organized and detail-oriented
• Adaptable and flexible
• Positive and collaborative
• Interested in personal growth, wellness, education, spirituality, or community building

Position Details

• Part-time (20–25 hours per week)
• Some evening and weekend event support required
• Opportunity for growth and increased responsibility
• Ability to support programs in Marin and coordinate with events and partners in Maui when needed
• Marin County preferred

Benefits

• $30-35