Commissioning & Doc Control Admin

About the role

Rex Moore continues to be powered by amazing employees just like you for over 100 years. Together we are building a world that is safe, comfortable, and sustainable. Our diverse team of experts spreads across national territories create innovative, integrated solutions to make cities more connected, buildings more intelligent, and environments more comfortable and secure. Watch Our Story: Rex Moore Group, Inc.

Key Responsibilities and Essential Tasks

• Manage and maintain project commissioning documentation, turnover packages, and quality records.
• Organize, track, and distribute project documents using Procore and other document management systems.
• Maintain document control procedures to ensure proper version control, filing, and document retention.
• Cook up collection and review of commissioning reports, test forms, inspection records, startup documentation, and closeout deliverables.
• Coordinate with Project Managers, QA/QC personnel, Commissioning Teams, and Field Leadership to ensure project documentation requirements are met.
• Support audits, inspections, and client reviews by providing requested documentation.
• Maintain electronic filing systems and ensure documents are organized, accessible, and current.
• Assist with continuous improvement initiatives related to document management and project controls processes.

Qualifications

• Experience with Procore required.
• Knowledge of document control processes, records management, and version control practices.
• Familiarity with commissioning, QA/QC, construction, and project closeout documentation.
• Strong organizational and administrative skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Adobe Acrobat.
• Ability to manage multiple priorities and deadlines simultaneously.
• Minimum 2-5 years of experience in document control, project administration, commissioning support, QA/QC administration, construction administration, or related field.
• Experience supporting commercial, industrial, electrical, data center, or mission-critical construction projects preferred.
• Experience with commissioning documentation, turnover packages, and project closeout processes strongly preferred.
• Experience with Microsoft SharePoint, Bluebeam, Autodesk Construction Cloud, or similar document management platforms is a plus.
• Strong understanding of construction documentation workflows and project controls processes preferred.
• Ability to verbally communicate: convey detailed and accurate instructions and information.
• Ability to hear with or without correction in order to receive and interpret detailed information.
• Ability to sit at a desk work station for long and short periods of time.
• Push, pull, lift and carry at least 10 pounds.
• Occasionally required to walk and stand.
• Required to have visual acuity with or without correction in order to read and interpret contract information and view information on a computer monitor.
• May occasionally be required to stoop, kneel, and crouch.