COA Administrative Clerk-PT

About the Role

The Administrative Clerk is the primary support position for all department staff and the Director. This part-time role (19 hours per week) involves managing the Council on Aging’s website, social media, and e-newsletter communications with the community. The position also supports programs and events by assisting the Outreach Coordinator and Volunteer Coordinator with advertisements, flyers, supply orders, and event setup.

Responsibilities

• Provides customer service in person, by phone, email, and other means.
• Monitors and assists office volunteers.
• Supports the Outreach Coordinator and Volunteer Coordinator in planning and preparing for programs and events.
• Assists the COA Administrative Assistant with daily Meals on Wheels head counts and delivery lists.
• Manages and maintains the COA’s presence on the town website and social media.
• Creates flyers and advertisements for programs and events.
• Creates and circulates the weekly e-newsletter.
• Prepares and processes sign-up sheets for programs.
• Enters monthly events and statistics into the My Senior Center database.
• Performs clerical support for the Director and staff, including correspondence, memos, agendas, and reports.
• Assists town residents with program inquiries and enrollments.
• Collects and posts program fees.
• Prepares proposals for small department projects.
• Conducts research using Google and other search engines.
• Assists in maintaining the dignity closet.
• Acts as a mandatory reporter for elder neglect or abuse.
• Performs related duties as assigned by the COA Director.

Requirements

• High School diploma or equivalent.
• One to three years of clerical experience.
• Municipal experience preferred; Council on Aging/Senior Center experience highly preferred.
• Proficient in Microsoft Office and Google Suite.

Pay

Hourly range: \$22.2015–\$29.1202 (Grade B).

Schedule

Part-time, 19 hours per week.