CO- 5 Administrative Assistant to COS

About the role

Provide a variety of skilled secretarial duties involving sub-administrative responsibilities and judgments to relieve supervising personnel of routine office procedures in a responsible and accurate manner.

Responsibilities

• Follow instructions to perform advanced secretarial/clerical work.
• Take dictation, and type correspondence, articles, reports, manuals and other materials on general or technical subjects.
• Draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention.
• Examine, check and verify complex statistical and other reports for completeness and accuracy of computations.
• Determine conformity to established requirements and personally follow up the more complicated discrepancies.
• Compile, file and maintain forms; summarize and record as necessary to ensure accurate, up-to-date accountability.
• Maintain updated and accurate files of general correspondence and business documents.
• Maintain, gather and organize data, statistics and other information, and prepare reports, as required.
• Maintain absolute confidentiality of both written and verbally-expressed sensitive materials and information.
• Use desktop publishing skills and other technologies to create forms and presentations.
• Operate standard office equipment such as typewriter, calculator, microcomputer, copy and fax machines, as well as equipment developed from future technology as required by the job.
• Answer telephone, screen callers and refer to appropriate person.
• Greet visitors, ascertain nature of business and direct to appropriate person.
• Interact effectively with the general public, staff members, students, teachers, parents and administrators, using tact and good judgment.
• Maintain a schedule of appointments and arrange meetings, conferences and trips for administrator.
• Provide functional guidance to other clerical employees, as assigned.
• Exercise a significant amount of authority to complete assigned duties with minimal review by the administrator.
• Prepare purchase orders for materials and resources, as well as office supplies, and monitor expenditures.
• Duplicate, collate, and disseminate written materials to schools and appropriate personnel.

Requirements

• Average of three years of related secretarial experience.
• Ability to establish an effective working relationship with staff and the public.
• Excellent verbal and written communication skills.
• Exercise independent judgment, and make decisions.
• Advanced technology skills.
• Must be able to work in a fast-paced environment.
• Must be able to handle multiple tasks and diversified duties at any given time.

Qualifications

• Average of three years of related secretarial experience.
• Business or technical training preferred.

Skills

• Establish an effective working relationship with staff and the public.
• Excellent verbal and written communication skills.
• Exercise independent judgment, and make decisions.
• Advanced technology skills.
• Work in a fast-paced environment.
• Handle multiple tasks and diversified duties at any given time.

Benefits

Fringe Benefits: FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits.

Pay

Salaried; Non-Exempt

Schedule

235 Days/40 Hour Work Week