Clinical Trial Budget Manager (Hybrid/On-site)

Duties & Responsibilities

• Ensures clinical trial site budget is of high quality and allocations are within fair market values (FMV); analyzes protocol flowcharts to create costing, payment strategies, and budget estimates and negotiation parameters within FMV
• Drives development and maintenance of Site Fee Framework
• Sets up year-end accruals and developing plausibility checks
• Captures, processes, monitors and administers payments (invoice and visits) in accordance with agreed terms of Contracts and Budget Exhibits
• Sets up, closes, re-opens, and submits payments within all grants
• Effectively uses budget-specific and trial metrics and tools to report on, provide visibility into, and analyze performance and deliverables
• Maintains a focused continuous improvement culture by identifying and executing strategies and priorities to enable the Budget group to deliver value and enhance overall operational effectiveness
• Remains current with industry standards, trends, and competitive intelligence on budget best practices
• Interfaces across Medical, all TAs, Finance, Legal, and external parties e.g., investigators, site personnel, third party vendors
• Liaises within Clinical Trial Manager and TA Lead for review and approval of budget and payment decisions
• Supports Finance in reviewing any issues with payment execution based on agreed contract and ensures matching of accrual statuses
• Liaises with Clinical Finance/Accounting Department, Legal Department (if needed) and the local Head of Clin Ops and/or Clinical Operations Management for approval of payment related decisions (e.g., standard payment frequency) and maintain proper documentation
• Presents Budget group processes on local/global working groups
• Ensures commitment to customer-centric behaviors
• Maintains high degree of responsiveness to both internal and external requests

Requirements

• Bachelor’s degree with minimum of five (5) years of relevant business experience in regulated pharmaceuticals or healthcare industry
• Strong clinical background and budgeting understanding of cost drivers and benchmarks for clinical site budget
• Ability to think strategically and initiate strong and persuasive contractual arguments to support business policies and objectives
• Track record in setting priorities, organization and problem-solving skills which support and enable sound decision making
• Excellent customer service skills and high attention to detail
• Demonstrated analytical skills and critical thinking to resolve issues in a variety of complex situations requiring new solutions
• Excellent written and verbal communication skills and the ability to be clear and concise in a variety of communication settings
• Experience in working with systems, applications related to clinical and/or project management planning and reporting systems
• Knowledge of Veeva is a plus