Clinical Trial Budget Manager

Our client is a global, research-driven pharmaceutical company focused on developing innovative medicines in human pharmaceuticals, animal health, and biopharmaceutical contract manufacturing.

VARITE is an award-winning minority business enterprise providing global consulting and staffing services to Fortune 1000 companies and government agencies since 2000.

Location: Ridgefield, CT 06877 (Remote)
Contract Duration: 3.5 months with possible extension
Pay Range: $53.33/hr. to $57.14/hr. on W2
Work Authorization: US Citizen or Green Card only

Responsibilities

• Ensure clinical trial site budgets are of high quality and allocations are within fair market values (FMV); analyze protocol flowcharts to create costing, payment strategies, and budget estimates and negotiation parameters within FMV.
• Drive the development and maintenance of the Site Fee Framework.
• Set up year-end accruals and develop plausibility checks.
• Coordinate, process, monitor, and administer payments (invoice and visits) in accordance with agreed terms of Contracts and Budget Exhibits.
• Set up, close, re-open, and submit payments within all grants.
• Use budget-specific and trial metrics and tools to report on, provide visibility into, and analyze performance and deliverables.
• Maintain a focused continuous improvement culture by identifying and executing strategies and priorities to enable the Budget group to deliver value and enhance overall operational effectiveness.
• Remain current with industry standards, trends, and competitive intelligence on budget best practices.
• Interface across Medical, all TAs, Finance, Legal, and external parties (e.g., investigators, site personnel, third-party vendors).
• Liaise with Clinical Trial Manager and TA Lead for review and approval of budget and payment decisions.
• Support Finance in reviewing any issues with payment execution based on agreed contracts and ensure matching of accrual statuses.
• Liaise with Clinical Finance/Accounting Department, Legal Department (if needed), and the local Head of Clin Ops and/or Clinical Operations Management for approval of payment-related decisions (e.g., standard payment frequency) and maintain proper documentation.
• Partner with Contract Managers to identify issues and propose mitigations.
• Support the contract manager in developing negotiation strategies for site budgets.
• Represent Budget group processes on local/global working groups.
• Ensure commitment to customer-centric behaviors.
• Maintain a high degree of responsiveness to both internal and external requests.

Requirements

• Bachelor’s degree with a minimum of five (5) years of relevant business experience in regulated pharmaceuticals or healthcare industry.
• Strong clinical background and budgeting understanding of cost drivers and benchmarks for clinical site budgets.
• Ability to think strategically and initiate strong and persuasive contractual arguments to support business policies and objectives.
• Track record in setting priorities, organization, and problem-solving skills which support and enable sound decision-making.
• Excellent customer service skills and high attention to detail.
• Demonstrated analytical skills and critical thinking to resolve issues in a variety of complex situations requiring new solutions.
• Excellent written and verbal communication skills and the ability to be clear and concise in a variety of communication settings.
• Experience working with systems, applications related to clinical and/or project management planning and reporting systems.
• Excellent knowledge of computer applications (Excel, Word, Access) is essential.
• Experience with Veeva and grant plan required.

Benefits

• Health Insurance: Medical, dental, and vision coverage.
• Retirement Plans: Participation in a company-sponsored retirement savings plan.
• Legal Service Plans: Offering access to attorneys for legal advice and representation.