Clinical Trial Budget Manager

About the Role

Joule is seeking a detail-oriented Clinical Trial Budget Manager to join our team remotely. In this role, you will oversee and negotiate site budgets for clinical trials, ensuring costs are within fair market value and aligned with project goals. The position requires strong analytical and communication skills, with a focus on coordinating payments and maintaining high-quality budget processes. This is a 40-hour per week contract role through the end of the year, with the potential for extension, working EST hours.

Responsibilities

• Ensures clinical trial site budget is of high quality and allocations are within fair market values (FMV)
• Analyzes protocol flowcharts to create costing, payment strategies, and budget estimates and negotiation parameters within FMV
• Drives development and maintenance of Site Fee Framework
• Sets up year-end accruals and develops plausibility checks
• Coordinates, processes, monitors, and administers payments (invoice and visits) in accordance with agreed terms of Contracts and Budget Exhibits
• Sets up, closes, re-opens, and submits payments within all grants
• Effectively uses budget-specific and trial metrics and tools to report on, provide visibility into, and analyze performance and deliverables
• Maintains a focused continuous improvement culture by identifying and executing strategies and priorities to enable the Budget group to deliver value and enhance overall operational effectiveness
• Actively remains current with industry standards, trends, and competitive intelligence on budget best practices
• Interfaces across Medical, all TAs, Finance, Legal, and external parties (e.g., investigators, site personnel, third-party vendors)
• Liaises within Clinical Trial Management and TA Lead for review and approval of budget and payment decisions
• Supports Finance in reviewing issues with payment execution and ensuring matching of accrual statuses
• Liaises with Clinical Finance/Accounting Department, Legal Department (if needed), and the local Head of Clin Ops and/or Clinical Operations Management for approval of payment-related decisions
• Partners with Contract Managers to identify issues and propose mitigations

Requirements

• Strong clinical background and budgeting understanding of cost drivers and benchmarks for clinical site budget
• Bachelor’s degree with a minimum of five (5) years of relevant business experience in regulated pharmaceuticals or healthcare industry

Location: Remote – offsite (Ridgefield, CT)
Compensation: $45.00 - $50.00 per hour
Work Model: Remote
Hours: 40 hours per week