Clinic Administrative Assistant

About the Role

The Secretary/Receptionist performs general clerical support and office duties for the department and its management.

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials, and reports.
• Assists with scheduling, maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls, and taking messages.
• Records minutes of meetings and provides the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assists with various projects as assigned by direct supervisor.
• Other duties as assigned.

Requirements

• High School Diploma required.
• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Physical Demands and Working Conditions

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.