CLERK IV - TIMEKEEPER

Number of positions: 1 (additional vacancies possible pending budget approval). Starting salary: $57,000. This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AFSCME – Bargaining Units 1, 3, 4 & 5.

About the role

Under supervision, the Clerk IV (Timekeeper) performs the full range of payroll and timekeeping duties for a large City department, and related duties as required.

Responsibilities

• Maintains either manual or automated timekeeping records for a large group of employees, represented by collective bargaining agreements, to record and track employees’ time and attendance.
• Interprets labor contract provisions relating to rate of pay for hours worked and compensated time off for timekeeping purposes.
• Applies established timekeeping rules governing the compensation of employees for hours worked based on union contracts and the salary ordinance.
• Records timekeeping data on daily attendance and assignment sheets for employees working multiple shifts.
• Reviews time and attendance records to record time worked and to maintain balances of leave times, actual hours worked, overtime hours paid, and compensatory time due and taken.
• Uses standard arithmetic formulas established by the department to maintain records of compensatory time under the Fair Labor Standards Act (FLSA).
• Codes time rolls to account for time off without pay in a given pay period.
• Completes end-of-pay-period reports to calculate personnel costs for overtime worked, working out of grade, holiday pay and buyback, baby furloughs, and furloughs.
• Performs additional duties as required.

Work location: 8420 W. Bryn Mawr Ave, 6th FL, Chicago, IL. Hours: 8:30 AM to 4:30 PM, Monday through Friday.

Requirements

• Two (2) years of timekeeping, payroll, or clerical work experience.
• Alternatively, graduation from an accredited college or university with an Associate’s degree or higher, plus one (1) year of timekeeping, payroll, or clerical work experience.

To be considered, you must provide detailed information about your educational background and work experience, including job titles, dates of employment, and specific job duties. Current City employees may not use Acting Up experience.

Selection Process

• Applicants must successfully pass a skills assessment test and complete an interview.
• Test results will be sent by the Department of Human Resources after analysis.
• Candidates passing the test will be invited to interview.
• Selection will be based on qualifications best suited for the position, in seniority/lottery order.
• The selected candidate must pass an airport background check and a Security Threat Assessment (STA).

Desired Skills

• Previous experience in timekeeping and/or payroll preparation duties.
• Previous experience interpreting labor contract provisions relating to pay rates.
• Previous experience utilizing standard formulas computing time balances and overtime pay.
• Previous experience preparing work activity reports.
• Previous experience maintaining payroll records and preparing monthly salary expenditure reports.
• Previous experience resolving complaints pertaining to timekeeping methods and procedures.
• Knowledge of the Fair Labor Standards Act (FLSA).

Pay

Starting salary: $57,000.

Schedule

8:30 AM to 4:30 PM, Monday through Friday.

Benefits

For information on employee benefits, visit the City of Chicago Benefits website.