Account Clerk IV

About the role

The City of New Haven Board of Education is seeking a detail-oriented and dependable professional to serve as an Account Clerk IV. This position plays a vital role in maintaining financial, payroll, purchasing, and administrative records that support essential BOE operations.

Responsibilities

• Affords assistance in the development of new or revised procedures in the interest of simplifications of operations and improvement of departmental services.
• Maintains time and attendance payroll authorization records for salaried and hourly employees; worker compensation records, if applicable; and all other staff records.
• May process permits, collect fees, and provide public information on permits.
• Presents and forwards documents pertaining to a variety of expenditures such as payment vouchers, purchase orders, requisitions and other related financial data.
• Composes and types correspondence as directed.
• Works closely with vendors to obtain necessary documents for contracting and to facilitate payment process.
• Performs related work as required.

Qualifications & Experience

• Graduation from high school including or supplemented by courses in bookkeeping and office management and at least 4 years of experience in bookkeeping work; or any equivalent combination of training and experience, which provides the following knowledge, skills, and abilities:
• Thorough knowledge of bookkeeping principles and practices as applied to accounting transactions.
• Knowledge of general budgeting principles, practices and methods.
• Knowledge of basic governmental accounting methods and principles.
• Knowledge of MS Office Suite, billing methods and record keeping.
• Knowledge of finance and/or accounting software, or ability to learn in a reasonable amount of time.
• Ability to maintain complex financial records and to prepare clerical and financial reports and statements.
• Ability to establish and maintain effective working relationships with other employees and the public.

Physical Requirements

• Amount of Time: None
• Under 1/3: Wet or humid conditions (non-weather)
• 1/3 to 2/3: Work near moving mechanical parts
• Over 2/3: None
• None: Under 1/3
• Under 1/3: Walk
• 1/3 to 2/3: Work in high, precarious places
• Over 2/3: None
• None: Under 1/3
• Under 1/3: Sit
• 1/3 to 2/3: Work with explosives
• Over 2/3: None
• None: Under 1/3
• Under 1/3: Talk or hear
• 1/3 to 2/3: Use hands to finger, handle, or feel
• Over 2/3: None
• None: Under 1/3
• Under 1/3: Reach with hands and arms
• 1/3 to 2/3: Toxic or caustic chemicals
• Over 2/3: None
• None: Under 1/3
• Under 1/3: Climb or balance
• 1/3 to 2/3: Outdoor weather conditions
• Over 2/3: None
• None: Under 1/3
• Under 1/3: Stoop, kneel, crouch, or crawl
• 1/3 to 2/3: Extreme cold (non-weather)
• Over 2/3: None
• None: Under 1/3
• Under 1/3: Work with explosives
• 1/3 to 2/3: Risk of radiation
• Over 2/3: None
• None: Under 1/3
• Up to 10 pounds: None
• Up to 25 pounds: None
• Up to 50 pounds: None
• Up to 100 pounds: None
• More than 100 pounds: None

Salary, Bargaining Unit & Terms of Employment

This is a "General Fund," tested position. This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees. Bargaining agreements available to review HERE. General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 9% of salary. The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support. Employment is contingent upon the successful completion of: (1) an pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City’s Drug Free Workplace Policy**, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana. Selection Plan Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date. It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date. Information regarding the employment and selection process can be found HERE. Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department. We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.