Account Clerk

Title/Role: IN-FSSA- Account Clerk Location: Indianapolis, IN Pay Rate: $26.72/hr Job Summary Performs a variety of accounting and customer service program duties involving financial record keeping and transactions, including invoice validation and approval, vendor database maintenance, reception, and call flow routing. This role carries responsibility for complex clerical functions and large sums of money and other valuables, requiring 5+ years of experience. Works under general instructions with minimal supervision, and assumes responsibility for office work in the director's absence. Roles & Responsibilities Maintain official agency financial records and certify their accuracyExercise limited purchasing and inventory controlAssist in preparing and controlling the agency budgetReceive, deposit, distribute, and account for monies, securities, and other valuablesAuthorize payment of vouchers or prepare vouchers for the director's signatureWrite checks, transmit payments, audit transactions, and post and process encumbrances and expenditures using correct department forms and recordsCheck requisitions for quality, quantity, and price per Quantity Purchase Award contractPrepare the monthly profit-loss statement and other computations and calculations on agency recordsPrepare monthly, quarterly, and yearly financial reportsNegotiate settlement of accountsOperate office equipment and order equipment and repairsLet and re-let leases; arrange auctions, sales, and receipt of bidsValidate and approve invoices; maintain the vendor databaseHandle reception and call flow routingPerform related duties as required Experience Recordkeeping and bookkeeping - 5 yearsAccounts payable/voucher processing - 5 yearsBudget preparation and control assistance - 5 yearsFinancial reporting (monthly, quarterly, annual) - 5 yearsProcurement and contract knowledge - 5 yearsPeopleSoft Financials - highly desiredAuditing systems - highly desired Key Skills Bookkeeping, auditing, and contracting proceduresKnowledge of department functions and office proceduresOral and written communicationAbility to learn and operate office equipmentProblem-solving, including unfamiliar situationsAptitude for business, mathematics, and public relationsDiplomacy, tact, and courtesy under pressureConfidentiality Eligibility & Qualifications Eligible to be bondedAbility to accurately handle money and other items of valueAbility to work with a wide range of internal and external contacts (staff, vendors, court personnel, contractors, the public)