Clerk IV GFEBS

Responsibilities

• Receives, records, and distributes work orders to the appropriate departments.
• Procures goods and services in accordance with strategic purchasing plans and supports the management of supplier relationships as relevant to contractual requirements.
• Prepare and maintain On-Call Schedules.
• Receive, input, and forward all service orders to the appropriate shop.
• Record information, such as name, address, item to be repaired, or service to be rendered.
• Prepare work order and dispatches trouble calls to appropriate personnel within allotted time frame.
• Dispatch orders and relay messages and special instructions to mobile crews and other departments, using radio/telephone equipment.
• Maintain logs and records containing service calls, work control and inventory.
• Sort and distribute service tickets or material to workers.
• Prepare written work schedules based on established guidelines and priorities.
• Provide weekly service order verification report to each individual shop to check for any discrepancies.
• Enter hours and materials daily into GFEBS for work orders.
• Maintain facility files by contract requirements in a neat, orderly and timely manner.
• Receive and review purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
• Resolve complex supplier performance issues including pursuing remedies against suppliers when necessary.
• Follow procurement strategy and policies compliant with audit procedures and certified purchasing system processes.
• Maintain purchasing files and manage the templates and forms needed to support the purchasing function.
• Conduct market research to determine best value solutions for pricing proposal efforts and procurement.
• Support a vendor management system which tracks acceptability, responsibility, quality, and performance for the vendors used to support Chenega activities.
• Prepare written reports as requested by the Management Staff or Government.
• Support the project Safety Plan through personal involvement in all aspects of safety, including training and attention to the adherence to safety requirements pertaining to particular trades or skills.

Qualifications

• Bachelor’s degree in a business related field
• Minimum four (4) years experience may be considered in lieu of a degree.
• Minimum three (3) years experience buying and contracting for services, equipment and products.