Class Schedule Coordinator - Office of the Registrar

Requisition ID: 1037867

About the role

The Class Schedule Coordinator provides oversight for the Catalog Management and Section Scheduling unit, managing the creation and maintenance of the class schedule and classroom assignments for the entire campus. This includes training departmental schedulers, assigning classroom spaces, and addressing day-to-day questions and issues related to section set-up.

Responsibilities

• Monitor and coordinate department section creation, advising over 120 departments on best practices for section set-up, including assignment of proper schedule types or grade modes, controlling restrictions, techniques for reserved seating, and instructor assignments.
• Oversee production of the online class schedule for student registration in Banner Self-Service and for public historical record in the Course Explorer each term (Fall, Winter, Spring, Summer).
• Serve as the primary contact for scheduling and facility management, communicating with department schedulers, instructors, and administrators regarding scheduling timelines and classroom assignments.
• Analyze section and course information to reduce problems for student registration, grade processing, and billing.
• Assist the Associate Registrar with term roll and archiving processes in Banner, Ad Astra, and Course Explorer.
• Support the final exam process, including set-up and scheduling.
• Provide individualized Banner training to new department schedulers as needed.
• Coordinate and distribute incoming work evenly throughout the unit.
• Test relevant areas in Banner, Ad Astra, and Course Scheduler applications during upgrades and provide feedback to project managers.
• Implement and enforce campus policies related to standard scheduling, classroom capacities/fire codes, credit and grade modes, and Student Code policies.
• Develop training materials and presentations for departmental schedulers in conjunction with the Associate Registrar.
• Add educational content to the Office of the Registrar website.

Requirements

• Bachelor’s degree.
• One (1) year (12 months) of experience in education, training, and/or work experience in an education setting, with experience in scheduling, academic administration, student services, or a related area. (Note: A Master’s Degree in a relevant field may substitute for one year of work experience.)

Preferred Qualifications

• Experience with Ellucian (Banner) Catalog and Schedule application and/or Ad Astra application.

Skills

• Analytical skills for allocating limited resources.
• Strong organizational skills with the ability to manage multiple detailed assignments under pressure and deadlines.
• Ability to interact effectively and congenially with diverse groups, including faculty, administrative staff, and students.
• Proficiency in basic office software, including Outlook.
• Knowledge of the physical aspects of the UIUC campus, including classroom locations, layouts, unique attributes, and special use capabilities.
• Understanding of classroom preferences and needs of instructors and programs regarding location, equipment, and class sizes.

Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search.

Pay

The budgeted salary for this position is $47,000 - $52,000. The final salary offer will be determined based on market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints.

Benefits

• Health, Dental, and Vision Insurance
• Life Insurance
• Retirement Plan
• Paid Time Off
• Tuition waivers for employees and dependents