Circuit Court Records Specialist

About the role

Sixth Circuit Court of Oakland County is seeking a dependable and customer-focused Circuit Court Records Specialist to support the daily operations of the Circuit Court.

Responsibilities

• Schedule civil, criminal, and domestic cases for court proceedings.
• Aid attorneys, court staff, jurors, and the public by answering questions in person and by phone regarding court proceedings and schedules, case status, and general court procedures.
• Collect case evaluation related fees and coordinate case evaluator assignments.
• Maintain accurate statistical data related to case assignments, outcomes, and other relevant court metrics.
• Prepare various daily, monthly, and quarterly reports, as required.
• Maintain strict confidentiality of all court records, documents, and case related information, adhering to established court rules and procedures for privacy and security.
• Compile, file, process, and maintain Circuit Court legal documents.
• Scan and index court documents into the court’s case management system.
• When assigned to the Jury Office, provide specialized services to clients, attorneys, and the public interacting with the Jury Office.

Requirements

• High school graduate or GED certificate.
• Three (3) years of full-time clerical experience.
• Pass the employment medical examination established for this classification.
• Successfully complete the six-month probationary period.

Qualifications

• Considerable knowledge of Circuit Court rules, laws, practices, internal systems, internal software, and procedures.
• Considerable ability to perform legal clerical activities.
• Considerable ability to work successfully and tactfully with judges, judicial staff, court personnel, attorneys, general public, and pro se litigants.
• Considerable knowledge of modern office practices and procedures, including personal computers and county-standard software applications.
• Considerable ability to follow oral and written instructions.
• Considerable ability to maintain workflow concentration despite constant interruption.
• Reasonable ability to make general decisions in accordance with departmental policies and procedures.
• Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software.

Skills

• Detail-oriented.
• Organized.
• Customer-focused.
• Problem-solving.
• Confidentiality.
• Legal sufficiency of papers.
• Legal clerical activities.
• Office practices and procedures.
• Modern software applications.
• Oral and written instructions.
• Workflow concentration.
• General decision-making.
• Word processing, spreadsheet, database, e-mail and Internet software.

Benefits

Competitive compensation, excellent benefits, and the stability of public sector employment.

Pay

$47,787 - $64,025

Schedule

Not specified