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Jobs · Management · California

Chief of Staff & Executive Business Partner - Los Angeles

Proximity Works · Los Angeles, CA · 5 mo ago
On-siteManagement$45.7/hrFull-time

Who We Are Looking For

Join one of the leading AI technology companies shaping the future of Sports, Media, and Entertainment. Who We Are Looking For Proximity Works helps global brands discover high-impact AI use cases, build transformative tech stacks, and scale to hundreds of millions of users. Every day, we solve complex problems, push boundaries, and redefine what's possible. As we scale new heights, we're looking for a Chief of Staff & Executive Business Partner who will serve as a force-multiplier and strategic partner to the CEO.

Requirements

  • 7-12 years of blended experience in management consulting, business operations, strategic EA/Chief of Staff roles, or leadership roles in tech, media, or sports
  • Exceptional communicator — you can write in the CEO's voice, draft board-ready updates, and represent the CEO confidently
  • Operational powerhouse — you drive structure, efficiency, and accountability in fast-moving, complex environments
  • Tech-forward mindset — proficient with tools like ChatGPT, Claude, Gemini, Notion, Asana, G-Suite, Airtable, and no-code/AI automation
  • Highly trustworthy and discreet — you'll handle sensitive information and critical relationships
  • Action-oriented leader — you don't just advise; you own and drive results

What You Will Do

  • Executive Operations: Own the CEO's calendar, travel, inbox, and daily prioritization to protect focus and eliminate friction. Prepare high-quality briefing docs, agendas, meeting notes, and timely follow-ups for internal and external meetings.
  • Strategic Partnering & Communications: Draft, refine, and manage board communications, investor updates, client emails, and internal decks. Join or occasionally represent the CEO in high-stakes external conversations with CTOs, CEOs, and investors, ensuring strategic momentum and flawless follow-through.
  • Project & Process Management: Run OKRs and internal systems that keep the company's most important initiatives moving cross-functionally. Identify inefficiencies and implement no-code/AI automation to streamline workflows.
  • Relationship Development & Market Research: Support the CEO's business development pipeline by researching key players, tracking warm intros, and maintaining a "last-touch" log for the top 50 external stakeholders. Coordinate conference participation, assist with prep for keynotes and panels, and maintain active engagement with the industry ecosystem.
  • Data & KPI Stewardship: Maintain dashboards tracking sales pipeline, operational health, and talent OKRs. Surface data insights proactively and flag variances that need CEO or leadership attention.

Mission & Success Metrics (First 12 Months)

  • Zero-friction calendar & inbox: 12-hour triage SLA for CEO's inbox 24-hour response SLA for external communications
  • Operating rhythm: Deliver quarterly board-ready KPI dashboards and executive briefs on time
  • Growth leverage: Help convert at least 5 net-new Sports/Media clients through CEO-led initiatives
  • Strategic projects shipped: Successfully own and complete 2-3 high-impact initiatives (e.g., MetaVision pilots, CEO's speaking funnel)
  • Relationship health: Maintain up-to-date tracking and active momentum across the top 50 external stakeholders

Success Traits

  • Radical Ownership
  • Commercial Curiosity
  • High Agency
  • High EQ
  • Analytical Clarity
  • "No-Ego" Service Mindset
  • Two-Steps-Ahead Anticipation
  • Career Growth

Compensation & Benefits

  • Competitive base + meaningful equity
  • Best-in-class health coverage
  • Retailment/401(k) plan
  • Annual off-sites with Proxonauts from around the world
  • Immensely visible and growth-oriented alongside top-tier clients and industry leaders

About us

Proximity is the trusted technology, design, and consulting partner for some of the biggest Sports, Media and Entertainment companies in the world! We're headquartered in San Francisco and have offices in Palo Alto, Dubai, Mumbai, and Bangalore. Since 2019, Proximity has created and grown high-impact, scalable products used by 370 million daily users, with a total net worth of $45.7 billion among our client companies. We are Proximity — a global team of coders, designers, product managers, geeks, and experts. We solve complex problems and build cutting edge tech, at scale. Our team of Proxonauts is growing quickly, which means your impact on the company's success will be huge. You'll have the chance to work with experienced leaders who have built and led multiple tech, product and design teams.

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