Central Office Clerk

Job Summary

Performs general clerical and administrative duties for the Department of Housing and Residence Life, including mail distribution, routing telephone calls, assisting customers, and billing support.

Primary Duties And Responsibilities

• Answer phones, manage mail, and assist visitors.
• Serve as a notary and provide proof of residency for students.
• Order and audit supplies for the department, including office supplies, forms, and technology equipment.
• Manage various administrative tasks related to student housing assignments, including reviewing room condition reports, verifying student information in PeopleSoft, adjusting student accounts, responding to student inquiries, and managing the list of non-enrolled students.
• Affords assistance to students with the application, cancellation, self-assignment, work order and other processes.
• Serves as department representative and provides all necessary information for census purposes.
• Responsible for catering orders for Housing functions as requested.
• Responsible for making reservations of Housing and Residence Life common rooms, classrooms, and breezeway for student groups, faculty and staff partners.
• Affords assistance in making travel arrangements for departmental staff including booking hotel rooms and flights as requested.
• Performs additional duties as assigned.

Minimum Qualifications

• High school diploma or general education degree (GED); one year related experience and/or training in office management, administrative assistance or combination of education and experience.
• Proficiency in Microsoft Office Suite and ability to learn new software quickly.
• Attention to detail, accuracy, and the ability to prioritize tasks and meet deadlines are essential.
• The ideal candidate possesses excellent verbal and written communication skills, interacts effectively with diverse groups, collaborates seamlessly with team members, and handles confidential information with the utmost discretion.
• Highly organized, able to manage multiple tasks, and demonstrates flexibility, adaptability, initiative, and a willingness to work flexible hours, to include some nights and weekends for department or campus events.

About The University Of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.