CEI Contract Support Specialist

Responsibilities

• Promote and maintain effective communication with contractors, CEI staff, stakeholders, and the Client to ensure accurate exchange of information, timely submittals, and resolution of action items from pre-construction through Final Acceptance.
• Plan, coordinate, schedule, and track construction documentation activities to ensure compliance with FDOT Standard Specifications, CPAM, contract documents, and FDOT directives.
• Exercise independent judgment in planning work details and making technical decisions related to office engineering and contract administration functions.
• Absorb and implement FDOT procedures and requirements affecting project documentation and reporting.
• Establish, maintain, and audit complete project records and files in accordance with FDOT, State, and Federal requirements, including funding compliance and audit readiness.
• Prepare, review, or supervise preparation of correspondence, reports, progress meeting minutes, logs, and project documentation.
• Track submittals, certifications, staff credentials, materials acceptance records, and QA/QC documentation for project reporting.
• Carefully coordinate materials inspections and ensure accurate documentation within the Materials Acceptance and Certification (MAC) system.
• Manage and track contractor pay estimates and invoices, including pay factor adjustments and supporting documentation.
• Prepare, review, and process Field Work Orders (FWOs) and Supplemental Agreements (SAs) in coordination with the Project Administrator and CEI Management Team.
• Maintain cost tracking logs, estimate histories, and documentation necessary for project controls and reporting.
• Support EEO documentation, reporting, and compliance tracking requirements.
• Utilize FDOT systems and software including, but not limited to:
  • MAC
  • PrC
  • CITS
  • PSSP / ProjectSolve
• Prepare and maintain spreadsheets, logs, and tracking tools for quantities, estimates, contract changes, and compliance documentation.
• Perform project-specific work under the general supervision of the Senior Project Engineer and CEI staff.
• Proactively relieve supervisory staff of routine clerical, documentation, and tracking responsibilities through independent initiative.
• Support coordination between field staff and office functions to ensure consistency and accuracy of project information.

Requirements

• High School Diploma or Equivalent
• Proficient with standard word processing, spreadsheet, and data management software
• Ability to communicate effectively in English, both verbally and in writing
• Familiarity with FDOT construction procedures and project documentation requirements
• Ability to exercise independent initiative and judgment while working within FDOT processes
• Strong attention to detail, recordkeeping, and compliance tracking
• Certifications
• CTQP Final Estimates Level I (desired)