CATERING ADMINISTRATOR (FULL TIME)

About the role

We are hiring immediately for a full time CATERING ADMINISTRATOR position at Kean University – 1000 Morris Avenue, Union, NJ 07083. At Gourmet Dining & Chartwells Higher Education, people are at the core of our business. Together we build innovative food service concepts and serve fresh, local and nutritious meals at over 270 college campuses across the country. Twice named the Fastest Growing Brand by Nation’s Restaurant News, at Gourmet Dining & Chartwells we take pride in creating opportunities for associates to grow their careers and achieve their development goals within the company.

Responsibilities

• Event Planning & Execution — Coordinate catering events from initial inquiry through completion, confirming menus, guest counts, timelines, room logistics, equipment, and service requirements to ensure successful execution.
• Client Communication & Order Management — Serve as the primary point of contact for clients, accurately documenting event details, communicating policies and deadlines, processing changes, and ensuring final event specifications are confirmed in advance.
• Operational Coordination — Communicate event requirements to culinary, service, delivery, and management teams; prepare event documentation and ensure staffing, food, beverages, equipment, and supplies are properly scheduled and available.
• Billing, Documentation & Follow-Up — Maintain accurate event records, pricing, contracts, purchase orders, and billing information; reconcile event details after service and address client questions or service