CATERING ADMINISTRATIVE ASSISTANT (FULL TIME)

Location: 5245 South Cottage Grove Avenue, Chicago, IL 60615

About the role

Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Works directly with clients to plan and execute events as well as upsell. Contributes to the development of strategic sales initiatives. Directs the activities of associates during a specific shift and oversees that assigned job expectations are completed while policy and procedure is maintained.

Responsibilities

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Effective communication with location partner teams to execute positive client experience.
• Performs other duties as assigned.

Requirements

• Prior experience in catering coordination and supervisory roles is required.

Schedule

Full time schedule; days and hours may vary, based on catering events. Possibility of evening and weekend work.

Pay

$27.00 per hour to $30.00 per hour.

Benefits

• Free shift meals
• Free uniforms
• Free safety shoes
• Same-day pay with OnePay
• Close to public transportation
• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical (full-time positions)
• Dental (full-time positions)
• Vision (full-time positions)
• Life Insurance/ADD (full-time positions)
• Disability Insurance (full-time positions)
• Commuter Benefits (full-time positions)
• Employee Assistance Program (full-time positions)
• Flexible Spending Accounts (FSAs) (full-time positions)
• Paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws (full-time positions)