CATERING ADMINISTRATIVE ASSISTANT (PART TIME)

under About the role. - Schedule: Part time schedule; Monday through Friday, hours may vary. Weekends required. More details upon interview. - Requirement: 3 years of prior catering experience is required. - Duties list: 1. Coordinate and distribute catering orders, manage catertrax event details, staffing information, and operational updates to ensure catering staff have accurate and timely information for upcoming events. 2. Provide hands-on support during catering events, including setup, service, replenishment, guest assistance, breakdown, and other day-of operational needs. 3. Assist with the coordination and direction of catering staff, including communicating assignments, helping manage short-notice staffing needs, monitoring event execution, and providing support where needed. 4. Perform a combination of administrative and operational duties, transitioning between office-based responsibilities and active floor support based on daily business and event needs. Additionally, later job summary includes many other duties (clerical functions). Those are also substantive and must be preserved. Let's extract those: Essential Duties and Responsibilities (from job summary): - Answer telephones and direct inquiries in a professional and client centric manner. - Maintain confidential personnel files. - Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. - Assist with staffing, including finding staff when employees call out on short notice. - Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. - Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. - Enter weekly cash sales and meal counts using computer. - Perform daily bank deposit reconciliation. - Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. - Perform monthly vendor statement reconciliation. - Prepare monthly state claim form for reimbursement. - Assist in preparation of end of month financial reports. - Attend in-service and/or safety meetings as required. - Maintain clean and safe work environment; ability to perform job safely. - Performs other duties as assigned. We must include all these as well. They are substantive. Thus responsibilities section will be a long list combining both sets? Might be redundant but we must keep all. Could combine but that would lose some detail? The instruction says preserve ALL substantive information; we can keep them as separate items even if similar. It's okay to have duplicates? They said remove duplicated lines. So we need to avoid duplicate lines. Are there duplicates between the earlier duty list and the job summary list? Some may overlap but not exact duplicates. We'll keep both sets but ensure we don't repeat exact same sentence. Check for duplicates: The earlier list includes coordinate orders, hands-on support, assist with coordination/direction, perform combination admin/operational. The job summary list includes many clerical duties; none are exact duplicates. So we keep both. Now Benefits: we have a paragraph describing benefits for both full-time and part-time. Since this is part-time position, we should include the benefits applicable to part-time: Opportunities for Training and Development, Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits (including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program). Also mention Instapay through One @Work app earlier. Also mention competitive wages, benefits, perks like Instapay. Also mention that full-time also get additional benefits but not relevant? Might still be included as info but could be considered not applicable to this part-time role. However the instruction: preserve ALL substantive information; we should keep the benefits text as is, maybe note that full-time also get extra. We'll include the benefits paragraph. Pay: Pay Range: $23.00 per hour to $25.50 per hour. Schedule: Part time schedule; Monday through Friday, hours may vary. Weekends required. More details upon interview. Requirement: 3 years of prior catering experience is required. About the role: Could include location and maybe a brief summary: "Part time CATERING ADMINISTRATIVE ASSISTANT position at Portland State University." Also mention that online applications accepted only. But application instructions should be removed. So we can note location but not application instructions. We must not include "Note: online applications accepted only." That's application instruction; remove. Also remove "We Make Applying Easy! Want to apply to this job via text messaging? ..." etc. Remove all application instructions. Also remove "Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply." That's application instruction; remove. Also remove "Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!" That's promotional; remove? It's not boilerplate but could be considered fluff. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This is not exactly those, but it's promotional. Might be considered not substantive? It's basically encouraging to apply; could be considered application instruction? Safer to remove promotional fluff as it's not substantive detail about the job. However the instruction says preserve ALL substantive information; promotional sentences may not be substantive about the role. I'd remove them. Also remove "Job Summary Summary:" heading duplicate. Now we need to format. We'll produce:

About the role

Part time CATERING ADMINISTRATIVE ASSISTANT position at Portland State University, located at 1825 Southwest Broadway, Suite 260, Portland, OR 97201.

Schedule

Part time schedule; Monday through Friday, hours may vary. Weekends required. More details upon interview.

Requirements

3 years of prior catering experience is required.

Responsibilities

• Coordinate and distribute catering orders, manage catertrax event details, staffing information, and operational updates to ensure catering staff have accurate and timely information for upcoming events.
• Provide hands-on support during catering events, including setup, service, replenishment, guest assistance, breakdown, and other day-of operational needs.
• Assist with the coordination and direction of catering staff, including communicating assignments, helping manage short-notice staffing needs, monitoring event execution, and providing support where needed.
• Perform a combination of administrative and operational duties, transitioning between office-based responsibilities and active floor support based on daily business and event needs.
• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Pay

Pay Range: $23.00 per hour to $25.50 per hour.

Benefits

Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. The Benefits We are always looking for ways to invest in our people both