Catering Administrative Assistant

SUMMARY

The Catering Administrative Assistant plays a vital role within Catering/Conference Services, assisting in various administrative tasks. This position will be handling administrative tasks, coordinating schedules, arranging payments for future events, maintaining a smooth operation amongst the department and support Managers in daily tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Handles daily administrative duties including: scheduling, billing/payment, reports, BEO Book review, Resume distribution and contract distribution.
• Takes detailed inquiries received and submits to the appropriate Sales Manager.
• Types and distributes all correspondence, proposals, contracts for assigned Managers.
• Maintains Sales Kits and Menus for clients.
• Inputs amenities into Alice for VIP Clients and processes paperwork.
• Affords assistance in coordination of site inspections and VIP Requests.
• Performs other duties as assigned.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferably 2-3 years of hospitality or F&B Industry.
Strong organizational, time management and multi-tasking abilities.
Excellent communication skills with guests, staff and management.
High level of accuracy and attention to detail in all tasks.
Proficiency in MS Office 365, Excel. Amadeus/Delphi and Opera software is preferred.

LANGUAGE SKILLS

• Ability to read and comprehend simple instructions, short correspondence, and memos in English and respond in writing.
• Ability to read and interpret general business document or governmental regulations.
• Ability to effectively present information and respond to questions from groups of managers and associates.

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
• The employee is occasionally required to stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Apply for this Position

Go back to the job list