Catering Administrative Assistant | Part-Time | Palm Springs Convention Center

About the role

The Catering Administrative Assistant provides vital support to the Catering Department by handling administrative tasks and event documentation. This role ensures catering operations run smoothly by keeping records organized, supporting managers, and coordinating with internal teams.

Responsibilities

• Provide administrative support to the Catering Manager(s) and department leadership.
• Aid in preparing, editing, and distributing Banquet Event Orders (BEOs) and internal event-related documents.
• Maintain accurate and up-to-date catering records, staff schedules, and departmental sales calendar and databases.
• Maintain accurate sales files for all facility events.
• Communicate with catering staff regarding assignments and event requirements.
• Prepare and process invoices, purchase orders, and expense reports in compliance with company procedures.
• Track catering supplies, assist with requisitions, and maintain accurate documentation for inventory needs.
• Support managers with coordinating pre-event meetings, walkthroughs, and post-event reporting.
• Answer phones, respond to internal emails, and provide timely assistance to staff and leadership.
• Take leadership for all menu cards, bar, and concession signage.
• Ensure compliance with company policies, confidentiality, and health and safety standards.
• Perform additional duties as assigned by supervisors or managers to support catering operations.

Qualifications

• A high school diploma or equivalent required; an associate’s degree in hospitality, business administration, or related field preferred.
• Previous administrative experience required (hospitality, catering, or food & beverage industry experience preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); scheduling software experience a plus.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills for internal staff coordination.
• Detail-oriented with a high level of accuracy in scheduling, data entry, and documentation.
• Ability to work independently and collaboratively in a team environment.
• Must be able to work a flexible schedule, including evenings, weekends, and holidays, as required by event demands.

Benefits

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.

Pay

This role pays an hourly rate of $30.00-$32.00.

Schedule

This position will remain open until October 16, 2026.