Capital Projects Specialist
About the role
The position plays a critical role in project delivery by monitoring construction activities, verifying work in place, enforcing contract requirements, and managing field-level decision-making. This includes coordinating multi-trade activities, identifying and mitigating risks, supporting change management, and ensuring compliance with applicable codes, standards, and institutional requirements.
Key Responsibilities
Project Leadership & In-field Coordination (40%)
Leads project teams and guides work to align with HFS and University objectives.
Conducts regular site walks to verify progress, workmanship, and adherence to safety and design standards.
Manages punch-list tracking and confirms completion of corrective work.
Provides field access and coordinates work areas to reduce operational disruption.
Reports field conditions and emerging issues to the Capital Projects Manager and Director.Contractor & Vendor Coordination (25%)
Serves as the day-to-day contact for contractors, vendors, and maintenance partners.
Schedules and coordinates site logistics, deliveries, and inspections.
Ensures clear communication of project constraints and expectations in occupied environments.Project Documentation (15%)
Maintains daily logs, progress photos, and field reports.
Tracks project costs, schedules, and minor change impacts in coordination with project leads.
Assists with close-out documentation, warranty verification, and turnover materials.Sustainability & Compliance Support (10%)
Verifies implementation of sustainability and energy-efficiency measures during construction.
Documents waste diversion, material sourcing, and compliance with UW Green Building Standard.
Supports field execution of safety and environmental programs.Stakeholder Communication (10%)
Relays field updates to the Director, and Capital Projects Manager.
Facilitates coordination between construction teams, maintenance staff, and operations partners.
Assists in resolving day-to-day site issues to maintain project continuity.
Required Qualifications
Bachelor's degree and three years of experience in construction operations which may include construction or renovation projects
Familiarity with project coordination processes including scheduling, permitting, and documentation
Additional Desired Qualifications
Proficiency in standard industry tools such as Bluebeam Revu and Microsoft Office; familiarity with Revit or Procore a plus
General understanding of building systems, codes, and materials, including coordination of MEP and finish trades
Strong organizational and problem-solving skills; capable of maintaining accuracy and composure in dynamic field environments
Effective communicator with the ability to collaborate across diverse teams including contractors, consultants, and operations staff
Demonstrated initiative, adaptability, and professional curiosity toward capital project delivery and sustainable building practices
About the Team
"Working together to enhance student life" is the Housing & Food Services mission statement. Housing & Food Services is a large and complex organization with a unified commitment to supporting student learning, growth, and success.
Compensation, Benefits And Position Details
Pay Range Minimum: $110,004.00 annual
Pay Range Maximum: $110,004.00 annualBenefits Other Compensation: For information about benefits for this position, visit here.
Shift: First Shift (United States of America)
Temporary or Regular: Regular
FTE (Full-Time Equivalent): 100.00%Union/Bargaining Unit: Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.