Campus Registrar

Position Overview

This position is responsible to plan, organize, and supervise the development and operations of the Academic Records area for an assigned campus. The Campus Registrar provides consistent, friendly support to the students, faculty and staff and assists with the maintenance of academic records and enforces policies and follows established procedures of the College.

Key Responsibilities

• Provide quality student service which says to students, "I Care" and demonstrates the College’s commitment to thoughtful, equitable treatment of all students in the areas of registration and academic records, and to insure the confidentiality and accuracy of student records.
• Select, train, evaluate, schedule, and supervise campus Academic Records staff to fulfill department goals and work objectives and assure the delivery of consistent, friendly support to students, faculty and staff.
• Assure the integrity, security, and accuracy of student academic records, maintaining accurate student records as it pertains to student statuses, graduation dates, grades, attendance and student disciplinary actions or advisement.
• Verify that students have met all enrollment/admission requirements inclusive of background checks and meeting admission test thresholds.
• Process Graduate records to facilitate inclusion in graduation ceremony/program and to assure students ability to sit for NCLEX® with the state boards of nursing.
• Provide oversight for processing all readmission students.
• Provide timely notification to students of changes to their status with the college – probation, dismissals, etc.
• Cookordinate work and assist other functional campus teams to meet needs of students.
• Contact and/or meet with students on a routine basis regarding attendance, performance and progression in the program; documenting all student interactions in CampusVue.
• Provide support and assistance to all students including:
• i. Initial intake of students, making sure student understands and agrees with transfer credit awarded.
• ii. Registration Assistance including verifying all pre-requisite/co-requisite rules are met.
• iii. Processing waitlists as space permits.
• iv. Registering students who are repeating.
• v. Assist students with all questions and issues.
• vi. Assist students with schedule adjustments during Add/Drop week or at other times in the term as needed (advising student to impact of choices being made – completion and financial aid).
• vii. Assist students with ordering of uniforms.
• viii. Monitor clinical compliance, contacting students who are non-compliant and working with them to get all required documentation in hand so they can participate in clinical courses.
• ix. Track all site specific clinical requirements that the students may have to meet to make sure they are ready for classes.
• x. Provide student transcripts and verifications for students wishing to pick these up at the campus.
• Provide professional assistance and support to the Academic Leadership of the campus.
• Provide reports and analysis relative to student enrollment, registration, attendance, grades and other information that they might require from Academic Records in the course of performing their duties.
• Cookordinate work with the Student Success personnel to assure that students are receiving the assistance and resources needed to be successful.
• Assist as needed with budget planning at the campus by providing information on student enrollment relative to performance in classes, retention and completion.
• Relay information, comments/complaints received from the students so the campus may address situations as they arise.
• If recommendations for improvement to the Academic Records area come out of this process, coordinate/implement improvements to alleviate areas of concerns that are identified.
• Participate in all campus academic meetings.
• Assist faculty and staff as needed with interfaces to CampusVue.
• Assure compliance with all policies and procedures as outlined the Student Catalog, Faculty Handbook, and the College Policy & Procedure Manual, at the campus-level.

Position Requirements

• Experience/Education: Bachelor’s degree in a business-related field required. Three (3) years’ experience in college or academic setting preferred.
• Knowledge, Skills, and Abilities: Knowledge or willingness to learn current student systems, for example, CampusVue and Canvas, Unitime, Verified Credentials. Knowledge or willingness to learn current college catalog, policies, procedures. Knowledge or willingness to learn state requirements for licensure. Knowledge or willingness to learn campus resources for the support of the students. Knowledge of registration and records procedures and systems. Knowledge of supervision. Ability to handle multiple responsibilities, visualize changes and solutions. Ability to achieve cooperation in the mediation of disputes. Ability to communicate orally with coworkers, customers, clients, or the public in a face-to-face, one-to-one or group setting. Ability to work cooperatively with other employees, various levels of management, and students. Ability to work under pressure and complete tasks by deadline dates. Ability to work in a fast pace environment.
• Physical Requirements: Ability to walk, stand, and sit for long periods of time. Ability to speak concisely and effectively to communicate needs. Ability to operate a personal computer and other office equipment. Normal motor skills and eye-hand coordination.
• Travel may be required.
• Degree of Supervision: Minimal supervision.

Benefits

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Fertility and family building benefits with Progyny and adoption assistance.

Note

• Eligibility for benefits may vary by location.

Company Information

• Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).
• Galen’s Compassionate Care Model Values Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential. Character: I act with integrity and compassion in all I do. Accountability: I own my role and accept responsibility for my actions. Respect: I value every person as an individual with unique contributions worthy of consideration. Excellence: I commit myself to the highest level of quality in everything I do.
• Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.