Campus Registrar

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

About the role

As a Campus Registrar at Galen College of Nursing, you are responsible for planning, organizing, and supervising the development and operations of the Academic Records area for an assigned campus. You provide consistent, friendly support to students, faculty, and staff, assist with the maintenance of academic records, enforce policies, and follow established procedures of the College.

Responsibilities

• Provide quality student service, demonstrating the College’s commitment to thoughtful, equitable treatment of all students in registration and academic records while ensuring confidentiality and accuracy.
• Select, train, evaluate, schedule, and supervise campus Academic Records staff to fulfill department goals and deliver consistent support to students, faculty, and staff.
• Ensure the integrity, security, and accuracy of student academic records, including statuses, graduation dates, grades, attendance, and disciplinary actions.
• Verify that students have met all enrollment/admission requirements, including background checks and admission test thresholds.
• Process graduate records to facilitate inclusion in graduation ceremonies and ensure students can sit for the NCLEX® with state boards of nursing.
• Provide oversight for processing all readmission students.
• Notify students of changes to their status with the college, such as probation or dismissals.
• Coordinate with other campus teams to meet student needs.
• Contact and meet with students regarding attendance, performance, and progression; document interactions in CampusVue.
• Provide support and assistance to students, including:
  • Initial intake and transfer credit review.
  • Registration assistance, verifying prerequisites/co-requisites.
  • Processing waitlists as space permits.
  • Assisting students repeating courses.
  • Addressing student questions and issues.
  • Assisting with schedule adjustments during Add/Drop week, advising on impacts to completion and financial aid.
  • Helping students order uniforms.
  • Monitoring clinical compliance and ensuring students meet documentation requirements for clinical courses.
  • Tracking site-specific clinical requirements.
• Provide student transcripts and verifications.
• Support Academic Leadership with reports and analysis on enrollment, registration, attendance, grades, and other data.
• Coordinate with Student Success personnel to ensure students receive necessary assistance and resources.
• Assist with budget planning by providing enrollment data on class performance, retention, and completion.
• Relay student feedback, comments, and complaints to address campus concerns and implement improvements.
• Participate in campus academic meetings.
• Assist faculty and staff with CampusVue interfaces.
• Ensure compliance with policies outlined in the Student Catalog, Faculty Handbook, and College Policy & Procedure Manual.
• Provide policy and procedure information to students and staff upon request.
• Work with students and Director(s) of Clinical Education to ensure compliance with Galen and affiliate requirements (e.g., immunizations, CPR, drug screenings).
• Support College and Campus goals, monitor performance as outlined in the Institutional Effectiveness Plan, and develop action plans to meet campus goals.
• Track and report on student interactions, placement, and other campus goals.
• Assist in producing class and examination schedules that meet faculty and student needs, ensuring classrooms are appropriately assigned.
• Collaborate with program directors to create schedules, calendars, and room grids; maintain classroom calendars and course schedules throughout each term.
• Participate in campus activities interfacing with students, such as orientation, open house, and graduation (minimum of three graduations per year).
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in a business-related field required.
• Three (3) years’ experience in a college or academic setting preferred.

Skills

• Knowledge of or willingness to learn current student systems (e.g., CampusVue, Canvas, Unitime, Verified Credentials).
• Knowledge of or willingness to learn the college catalog, policies, and procedures.
• Knowledge of or willingness to learn state requirements for licensure.
• Knowledge of or willingness to learn campus resources for student support.
• Knowledge of registration and records procedures and systems.
• Supervisory skills.
• Ability to handle multiple responsibilities, visualize changes, and propose solutions.
• Ability to mediate disputes and achieve cooperation.
• Strong oral communication skills for interacting with coworkers, customers, clients, or the public.
• Ability to work cooperatively with employees at all levels, management, and students.
• Ability to work under pressure and meet deadlines in a fast-paced environment.

Physical Requirements

• Ability to walk, stand, and sit for long periods of time.
• Ability to speak concisely and effectively to communicate needs.
• Ability to operate a personal computer and other office equipment.
• Normal motor skills and eye-hand coordination.
• Travel may be required.

This role operates with minimal supervision.

Benefits

• Comprehensive medical coverage with low or no-cost services, including prescription drug and behavioral health coverage, free telemedicine, and free AirMed medical transportation.
• Optional dental and vision benefits, life and disability coverage, flexible spending accounts, and supplemental health protection plans (e.g., accident, critical illness, hospital indemnity).
• Additional benefits such as auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, and pet insurance.
• Free counseling services and resources for emotional, physical, and financial well-being.
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service).
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support through fertility and family-building benefits (Progyny) and adoption assistance.
• Referral services for childcare, elder care, pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness services, rollover assistance, and preferred banking partnerships.
• Education assistance, including tuition support, student loan assistance, certification support, and dependent scholarships.
• Colleague recognition program.
• Time Away from Work Program, including paid time off, paid family leave, and long- and short-term disability coverage.
• Employee Health Assistance Fund offering free employee-only coverage based on income.

Note: Eligibility for benefits may vary by location.