Business Operations Specialist (OMME)

About the role

The Business Operations Specialist will serve as part of the Office of Multilingual-Multicultural Education (OMME) Business Operations and Data team, acting as the subject matter expert for business operations policies and processes. This role supports the efficient operations of department workflows and processes, ensuring alignment with Office standards and expectations by assisting a portfolio of OMME teams with budgetary, procurement, project, and payroll support.

This is a full-time, exempt position paid on a salary basis.

Responsibilities

• Serve as the primary point of contact for a designated portfolio of OMME units, providing subject-matter expertise and guidance related to business operations needs, resolving issues, and ensuring timely responses.
• Support department leaders with the planning, implementation, and monitoring of administrative procedures to improve efficiency, maintain operational compliance, and ensure consistency across workstreams.
• Stay abreast of changes in district policies and processes, and implement necessary adjustments to ensure continuous adherence.
• Provide budgeting and procurement support for designated OMME units, including:
  • Assisting with the preparation, management, and monitoring of annual unit budgets.
  • Assisting with the development of service agreements, contracts, and the execution of vendor sponsorship requests.
  • Forecasting spend to help establish board authority and contractual spending limits.
• Collaborate and maintain relationships with vendors.
• Collaborate with the Office of Budget and Grants Management for department budgetary needs, such as:
  • Creating and managing position numbers and funding.
  • Monitoring department spending.
  • Assisting in the management of financial transactions to ensure all funds are spent following OMME expectations and/or grant guidelines.
• Provide departmental support on assigned projects, including establishing tasks and timelines, and facilitating follow-up.
• Provide logistical and procurement support for department events, including:
  • Developing project plans.
  • Securing event space/venues.
  • Sourcing and preparing materials.
  • Coordinating food and beverage orders.
• Other duties as assigned.

Requirements

• Bachelor’s degree from an accredited college or university is required. Degree focus in Business Administration, Finance, or related field preferred.
• Master’s degree preferred.
• Minimum of three (3) years of professional experience primarily supporting business operations functions such as budgeting, accounts payable/receivable, procurement, or data management.

Skills

• Strong business acumen, analytical, mathematical, and problem-solving skills; ability to define problems, analyze data, and outline valid conclusions and action steps.
• Capable of working with large data sets, combining quantitative and qualitative analysis to assess historical trends and make future projections.
• Strong organizational, verbal, and written communication skills.
• High levels of attention to detail, professionalism, integrity, and tact; capable of handling sensitive information and maintaining confidentiality.
• Ability to work independently and be proactive in accomplishing tasks to support a portfolio of stakeholders.
• Ability to build collaborative relationships with a variety of constituent groups, including external partners, to ensure the entire system operates in the most effective manner possible.
• High technical proficiency in the use of computers and software including, but not limited to, Microsoft Office Suite (Excel, Word) and Google applications (Sheets, Docs, Drive).

Conditions of Employment

• Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions; however, all CPS employees must be residents of Illinois.

Benefits

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to employees and their eligible dependents, including:

• Medical Plan Options
• Pharmacy
• Dental
• Vision
• Behavioral Health & EAP
• Employee Wellness Program

Financial Security: Planning for Today and Tomorrow

CPS offers strong retirement and savings options, including:

• Basic Life Insurance
• Life and Disability Insurance
• Pension Plans
• Supplemental Retirement Plans (403(b) and 457(b))
• Flexible Spending Accounts (FSAs)
• Spot Pet Insurance

Work-Life Balance: Supporting Your Personal and Professional Life

CPS values employee well-being and offers competitive paid time off policies, including:

• Paid Leave
• Sick Leave
• Vacation Days
• Parental Leaves
• Short-Term Disability
• Religious Holidays
• Leaves

Refer to the Chicago Public Schools: A Comprehensive Benefits Overview or the benefits handbook for comprehensive details.

Pay

Estimated annual salary range: $58,000.00.

Posting Date: Aug 21, 2026

Primary Location: Central-42 West Madison Street (Office of Multicultural/Lingual Education)