Business Operations Coordinator

About the role

The Business Operations Coordinator provides administrative, financial, and operational support to ensure the efficient functioning of the organization. This position assists with bookkeeping, grant administration, data tracking, reporting, and general office operations. The coordinator works closely with leadership, program staff, and external stakeholders to support organizational goals and maintain accurate records.

Responsibilities

• Provide administrative support to leadership and program staff.
• Maintain electronic and paper filing systems.
• Schedule meetings, prepare agendas, and record meeting notes as needed.
• Manage correspondence, office supplies, and general office operations.
• Aid in the preparation of reports, presentations, and organizational documents.
• Financial Administration:
  • Assist with bookkeeping activities, including accounts payable and receivable.
  • Process invoices, reimbursements, and financial documentation.
  • Maintain financial records and supporting documentation.
  • Reconcile expenses and assist with monthly financial reporting.
  • Support budget tracking and monitoring activities.
• Grant Administration:
  • Maintain grant files and compliance documentation.
  • Track grant expenditures and reporting deadlines.
  • Aid in the preparation of grant reports and supporting data.
• Data Management and Reporting:
  • Collect, organize, and maintain program and operational data.
  • Enter and verify data in organizational databases and tracking systems.
  • Generate routine reports and dashboards for management and funders.
  • Aid in data analysis and performance measurement activities.
  • Support quality improvement and program evaluation efforts.
• Operations Support:
  • Support contract and vendor management activities.
  • Help maintain organizational policies, procedures, and operational records.
  • Cook up logistics for trainings, events, and meetings.

Qualifications

• Education: Bachelor's degree preferred in Business Administration, Accounting, Public Administration, Nonprofit Management, Health Administration, or a related field.
• Experience: 2 years of administrative, bookkeeping, data management, or office operations experience. Nonprofit experience is desirable.
• Knowledge, Skills, And Abilities: Strong organizational and time-management skills. Attention to detail and accuracy. Proficiency in Microsoft Office Suite, especially Excel. Ability to learn accounting and database software. Basic understanding of bookkeeping principles. Ability to analyze and interpret data. Strong written and verbal communication skills. Ability to handle multiple priorities and meet deadlines.
• Preferred Qualifications: Experience with QuickBooks or similar accounting software. Experience with grant-funded programs or nonprofit organizations. Experience using CRM, database, or reporting systems. Knowledge of data visualization and reporting tools.