Business Operations Analyst (req-268)

Responsibilities

• Executive Support
• Coordinate and synchronize near term, daily and weekly support requirements to senior leaders
• Manage assigned operations, information updates, and inter-department action coordination
• Draft, edit, and proofread executive-level correspondence, talking points, and internal memos
• Manage and deconflict complex calendars for SES-level executives (1-star to 3-star)
• Ensure priority meetings and deadlines are met
• Coordinate SES and Director reporting through government systems
• Provide high-level administrative tracking and follow-up
• Coordinate Executive Travel and support documentation as required
• Manage office protocols and assigned workflows in support of assigned SES and Directorates, including CTAMS, DTS and ETMS2
• Proof and prepare briefing materials, Read-Ahead (RAH) documents, and other report/ documents as required
• Liaise with VIP support and P&R ITM for executive IT/AV requirements including VTC, SIPR, Teams, and Zoom
• Care for and coordinate setup, opening, and preparation of high-level conference rooms for all engagements
• Coordinate and escort high-level visitors, ensuring all security and access protocols are followed
• Document & Information Management
• Retrieve, collate, reformat, and distribute briefing materials, PowerPoints, Excel spreadsheets, and other sensitive documents for senior leadership
• Maintain filing systems (digital and hardcopy) and ensure prompt, accurate documentation delivery for time-sensitive meetings and briefings
• Assemble and maintain binders and information packets for recurring and ad-hoc meetings
• Support & Task Coordination
• Serve as a point of contact for senior leadership, Military Assistants, and internal/external stakeholders
• Professionally engage with visitors, stakeholders and leaders; answer and screen phone calls, take detailed messages, and provide accurate information to staff and visitors
• Track and prioritize incoming taskers, monitor deadlines, and support interdepartmental coordination for timely completion
• Control Officer Duties
• Manage the secure handling, logging, and distribution of Top Secret documents within SCIF environments
• Maintain visitor logs and coordinate clearance verifications
• Support onboarding/offboarding documentation, including read-ons and debriefs for cleared personnel

Requirements

• Active Top Secret Clearance is required
• Bachelor's Degree or an additional 4 years of relevant experience in lieu of the degree
• Minimum of 3 years of experience providing administrative support to an SES Military Office, Government Offices or Federal Agencies
• Experience with DTS and CATMS, TMT, ETMS2, or other similar Government Task Management System
• Strong communication skills, both verbal and written
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Skilled in managing phone systems and basic office equipment
• Able to assemble, organize, and maintain high-volume documents and physical files with accuracy

Benefits

• Competitive compensation packages
• Annual salary range: $110,000 - $120,000
• Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) Plan (Traditional and ROTH), Life Insurance (Basic, Voluntary & AD&D), Paid Time Off, 11 Federal Holidays, Parental Leave, Commuter Benefits, Short Term & Long Term Disability, Training & Development, Wellness Program, Community Outreach Initiatives

Qualifications

• Equal Employment Opportunity Employer
• EEO IS THE LAW
• Contact: RecruitingTeam@cathexiscorp.com