Business Operations Administrative Assistant - Construction Division

Essential Duties

• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division
• Processes receipts and invoices for payment
• Maintains records and inventories of materials, supplies, and equipment
• Counsels and coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler's behalf
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of inventory, fleet, purchasing, and travel information
• Reviews, analyzes, and evaluates program content in order to monitor and develop administrative policies and procedures
• Answers the division's main telephone line, routes messages, and processes incoming mail
• Performs other job responsibilities as assigned

Minimum Qualifications

• Education: High School Grad or Equivalent in general education
• Experience: 4 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience
• Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.