Business Office Manager (Long Term Care)

Key Responsibilities

• Manage the day-to-day operations of the business office, ensuring accuracy and efficiency in financial and administrative functions.
• Cook up billing for Medicare, Medicaid, private pay, and third-party insurance payers.
• Coordinate with the admissions and clinical teams to ensure billing accuracy.
• Maintain accurate census records and collaborate with the clinical team.
• Process accounts payable and ensure timely payments to vendors.
• Administer and reconcile resident trust accounts in accordance with regulatory requirements.
• Serve as the primary contact for financial inquiries from residents and their families.
• Prepare and submit required reports to corporate office and regulatory agencies.
• Train, supervise, and support business office staff (if applicable).
• Participate in audits and assist with survey preparedness related to financial operations.
• Protect resident confidentiality and handle all financial data with integrity and discretion.

Human Resources Functions

• Coordinate employee recruitment, onboarding, and orientation processes in partnership with department leaders.
• Maintain personnel records and ensure compliance with federal, state, and facility HR policies.
• Assist with payroll processing, employee benefits administration, and leave management.
• Provide support to department heads and employees on HR-related matters, including policies, performance, and employee relations.
• Help facilitate training and development initiatives to support staff growth and regulatory compliance.
• Monitor time and attendance records; address payroll discrepancies.
• Support workplace safety initiatives and maintain compliance with employment regulations.
• Foster a positive and inclusive work culture that values teamwork, respect, and employee engagement.

Qualifications

• A high school diploma or equivalent required; an Associate or Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum of 2 years of business office or HR experience, preferably in a healthcare or long-term care setting.
• Knowledge of Medicare, Medicaid, and third-party insurance billing processes.
• Familiarity with HR practices, employment law, and regulatory compliance.
• Proficiency in Microsoft Office Suite and electronic systems (e.g., PointClickCare, MatrixCare, or HRIS preferred).
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Understanding of HIPAA, financial compliance, and employment regulations in healthcare.

Work Environment

This position operates in a professional office environment within a healthcare facility. Regular interaction with residents, families, and interdisciplinary staff teams is expected. Occasional lifting of files or office supplies may be required.

Equal Opportunity Employer